Accounts Payable Specialist
Job Details
Entry
MLT - Headquarters - Mountlake Terrace, WA
Full Time
2 Year Degree
Day
Description

A GREAT PLACE TO WORK AND BANK  

Join our team!  1st Security Bank team members deliver service that "WOWs" each other and our customers. We value relationships, teamwork, community, and professional growth in a safe, friendly, and progressive workplace. We celebrate diversity and support equality for all. If you share these core values and are committed to career excellence, let us help you reach your dreams!

 

If you are the type of individual that would enjoy working at one of the Puget Sound's Best Places to Work for 7 years in a row and focuses on providing an exceptional client experience, then 1st Security Bank is the place for you. 1st Security Bank was named a bronze medal winner in its class in the Puget Sound Business Journal's Best Workplaces contest in its first year nominated and also consistently rated a 5 star Bank in Washington State by Bauer Financial, an independent bank rating firm.

POSITION SUMMARY:  

Responsible for reviewing and paying invoices,; validating and maintaining vendor information; processing W-9’s and annual 1099 filings; identifying fixed asset and prepaid transactions; making accrual entries for outstanding invoices on month-end, and monthly reconciliations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Reviews source documents, such as invoices and cash disbursements, for completeness, accuracy, and approvals.
  • Reviews and codes invoices in Prologue (accounts payable and general ledger platform) according to company policies and generally accepted accounting standards.
  • Reviews and audits employees’ electronic expense reports through Certify for payment.
  • Prepares a monthly file for payroll to process employee reimbursements.
  • Prepares and processes weekly check runs (checks and ACH) and prints registers for review and signatures.
  • Mails checks in a timely and efficient manner.
  • Validates, adds and updates new vendors in TIN Check and Prologue.
  • Manages and verifies all employee reimbursements ensuring their compliance with company policies.
  • Accrues missing monthly recurring expenses and researches any unusual expense variances.
  • Prepares, reviews, and electronically submits MISC 1099 information to the IRS annually.
  • Responsible for all internal (employees) and external customers (vendors, government agencies, etc.) in resolving their accounts payable problems via email, phone or direct communications.
  • Prepares monthly reconciliations of assigned general ledger accounts.
  • Provides assistance in the monthly close process.
  • Prepares annual audit, tax, and SOX materials and reports.
  • Regularly maintains all desktop procedures and SOX narratives.
  • Performs other duties as assigned.

YOU WILL BE ELIGIBLE FOR

  • Full medical, dental, and vision coverage for individual or family plan.

  • Life insurance.

  • Long- and short-term disability insurance.

  • 401K matching program.

  • Paid sick and vacation time.

OUR CORE VALUES

  • Relationship Driven - we strive to "WOW" (surprise, excite and delight) each other and our customers.

  • Ethical - fair, honest and act with integrity. 

  • Lead by Example maintain a positive attitude, show respect for others, and have some fun!

  • Accountable - we take our responsibilities seriously and we meet our commitments with urgency.

  • Team Player - dependable, enthusiastic contributor to team success and to the greater good of the bank.

  • Embrace Dreams - we encourage each other to reach for our dreams.

  • Diversity - we celebrate diversity and support equality for all.

  • Community Oriented - we actively support our communities and the Bank's CRA initiatives.

  • Open and Honest Communication - always professional, responsive, and timely.

Qualifications

EDUCATION and/or EXPERIENCE

  • 2-4 years accounts payable experience required.

  •  AA in Accounting or equivalent preferred.

  • Basic knowledge of all applicable regulations that pertain to this position is required.

  • Knowledge of the Bank Secrecy Act and Anti-Money Laundering policies, procedures and related programs.

  • Good communication skills to treat internal and external customers with respect and dignity.

  • Strong interpersonal skills for interacting and communicating with accountants, customers and internal management.

  • Good analytical skills to understand expense trends and forecasting.

COMPUTER SKILLS

To perform this job successfully, an individual should be proficient in Microsoft Office Products (mainly Excel and Word) and other general ledger software and applications; Prologue and Certify a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • The employee will operate in a general office environment, using office equipment such as a phone and a computer.  The employee must be able to bend and squat occasionally when accessing storage.

  • The noise level in the work environment is usually quiet to moderate as compared to a private office with light foot traffic and office equipment.  The employee must be able and willing to interact frequently with the general public.

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