Operations and Events Manager
Job Details
Experienced
Fort Totten - Washington, DC
Full Time
2 Year Degree
Up to 25%
Education
Job Description

Briya is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve.  We embrace diversity of experiences, ideas, and individuals, and seek to bring a diverse group of candidates to the table.

 

Important Note: Briya is mandating the COVID-19 vaccine + booster for all staff.

 

The Operations & Events Manager is part of the team at Briya Public Charter School— a leading two-generation education program serving immigrant parents and their young children in Washington, D.C. Briya is a Tier One Public Charter School, consistently achieving the highest educational outcomes through its innovative, family-centric programming.

 

Essential Duties and Responsibilities:

 

Facilities Maintenance

  • Perform regular preventative maintenance walk-throughs with custodial staff to identify and prioritize maintenance issues that need to be addressed.
  • Manage routine maintenance requests and an upkeep schedule; ensure maintenance, janitorial, and grounds/landscape services are properly carried out.
  • Coordinate maintenance vendors; facilitate contractors involved in facilities projects and delivery of services.
  • Support facilities needs across four school sites. Recommend enhancements to facilities to better meet staff and student needs.

Facilities Partnerships

  • Uphold all shared space agreements; oversee coordination of usage and compliance to agreements.
  • Liaise with partner organizations around facilities management, attending regular meetings with Mary’s Center (such as FT Operations at Mary’s Center, Managers & Directors), Community Purchasing Alliance, Mamie D. Lee, and Fort Totten Trio.

USDA School Lunch Program

  • Manage all aspects of PreK food program and process to promote consistent service and efficient delivery of food.
  • Contribute to successful completion of annual site inspections for PreK and compliance matters for the Health Department.

Emergency Preparedness & Campus Safety

  • Complete plans for Emergency Response at all sites; update ESA website for compliance with DC’s requirements, and ensure supplies are available at all sites for emergencies.
  • Ensure emergency preparedness across all sites by conducting all drills and staff trainings in emergency plans and procedures.
  • Be on call to lead through emergency situations at Briya, which may occur outside of regular school hours.

Events Management

  • Planning and execution of school events and management of events staff.
  • In partnership with other school leaders, set strategy for school events, including but not limited to student celebrations (ex. graduations, holidays), staff events (ex. monthly staff meetings, trainings, retreats, conferences, celebrations, and potlucks), and stakeholder events (ex. community partner, funder, and special Board events).
  • Execute events, including but not limited to catering, food preparation, decorations, facilities set-up and clean-up, premiums and awards, program development, signage and materials, entertainment, and performances. Use strong communication skills, presenting event ideas and plans to staff in a variety of ways (presentation, in person, by email). Work with and address multiple stakeholders needs in designing and implementing events.
  • Negotiate contracts with vendors to mitigate risk and stay within budget.
  • Facilitate staff meetings, including meeting communications, room set-up/reservation, translation and IT needs.  Coordinate with the Communications Department on agenda and compilation of PowerPoint presentations.

Administrative

  • Attend and participate in all staff meetings, trainings, and retreats, preparing and presenting operations updates as needed.
  • Prepare reports, take minutes, create documents to respond to and resolve routine operational needs.
Job Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required for the Operations Manager.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience

  • Bachelor’s degree required
  • Demonstrated track record of operations and facilities management, and general administrative abilities
  • Minimum 3 years of work experience in a related position
  • Proficient in Excel, Word, and Outlook
  • English proficiency; Spanish proficiency strongly desired (other languages a plus)
  • Ability to work independently and without immediate supervision

Reasoning Ability

  • Ability to apply common sense understanding to carry out moderately complex, multi-step instructions and make appropriate independent decisions as necessary.

Physical Demands

  • Regularly required standing, walking, and sitting, sometimes for many hours at a time; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

  • Primarily works in a typical office setting with quiet to moderate noise level. Ability to regularly travel around Washington, D.C. using personal and/or public modes of transportation to work at all Briya locations. Occasionally needs to maintain work hours outside of Mon-Fri 9-5, including evenings and weekends, to manage events and facilities operations.
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