Program Coordinator - Community Transitions
Job Details
Experienced
Fully Remote
$17.30 - $18.48 Hourly
Description

We value an equitable and inclusive workplace and seek candidates with diverse backgrounds and abilities

 

Why work at Rocky Mountain Human Services? 
You will have the opportunity to contribute to an organization that is dedicated to embracing the power of community to support individuals and families in creating their future.

RMHS provides great benefits such as:

  • Employer paid medical options, dental, and vision benefits
  • Generous paid time off such as vacation, sick, personal, and holidays
  • Life and disability insurance
  • Tuition reimbursement (full-time employees only)
  • Mileage reimbursement
  • 403(B) with company match
  • Flex Spending Account for Health and Dependent Care Costs
  • Employee assistance program

 

Position Purpose

This position is responsible for administrative support to the Community Transitions department. The Community Transitions’ programs support clients who are transitioning back to their home communities from psychiatric hospitals, institutions, withdrawal management or forensic programs.  This position is 100% remote, and therefore all job duties are to be performed virtually.

 

Essential Duties

  • Schedules meetings and takes meeting minutes, as needed.
  • Coordinates schedules in our scheduling system.
  • Maintains system tasks for program teams within the Community Transitions department.
  • Assists staff with client financial processes including invoicing, check requests, and credit card reconciliation through Concur.
  • Has oversight of the contracting process withing the department, including working with the RMHS Contracting Teams regularly to collaborate.
  • Keep all databases up to date and organized including financial and contract tracking documents.
  • Works collaboratively with Accounts Receivable to process payments for clients, including resolving any issues that arise.
  • Develops and maintains various tracking systems to ensure tasks are done on time and in an organized manner.
  • Sends status reports, surveys, and other documents as requested.
  • Documents in our database according to protocols.
  • Provides training to department staff upon hire and as needed, including use of the financial tracking systems, and others as identified.
  • Provides backup support to the Community Transitions department’s other administrative staff as needed.
  • Performs other duties as assigned.

 

Qualifications

Knowledge, Skills and Abilities

  • Knowledge of Microsoft Word, Access, Excel, and Power Point computer environments.
  • Knowledge of basic office machines.
  • Organizational skills.
  • Ability to communicate with internal and external customers.
  • Ability to prioritize, meet deadlines and work independently.

 

Minimum Qualifications

  • High School Diploma or GED equivalent.
  • 1-2 years of general administrative experience.
  • Proficiency in Microsoft Office Suite.
  • Ability to type a minimum of 50 wpm.
  • Strong verbal and written communication skills.

 

 Preferred Qualifications

  • Experience in providing support to case management and/or behavioral health programs.
  • Experience with web-based data management systems.

 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to meet/work with and actively communicate with Community Transitions management, admin, and staff, other RMHS departments, and external partners.
  • Attends staff, team and department meetings.
  • Attends in-services, staffing and other meetings with supervisor’s approval. May be appointed to committees.
  • Participates in agency and community planning and education.
  • Develops and maintains records, plans and reports.
  • Lift and/or carry 20 lbs.
  • Sit, stand and walk for reasonable periods of time.
  • Maintains prompt and regular attendance.
  • Performs related work as assigned.

 

Rocky Mountain Human Services is an Equal Opportunity Employer and is committed to racial, ethnic, and cultural diversity and the goals of the Americans with Disabilities Act.

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