Work Order Administrator
Job Details
Experienced
KOXC - Oxford, CT
Full Time
2 Year Degree
None
Day
Admin - Clerical
Position Summary

Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team. If you are goal-oriented, dedicated, proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

 

The position is located at our newly certified FAA repair station at Waterbury-Oxford Airport [KOXC] which supports aircraft owners and flight departments in New York and the northeastern U.S.

 

Summary

The Work Order Administrator is responsible to process and close work orders in a timely fashion.

All applicants must submit to a pre-employment drug screen and background check.

 

Duties

  • Under general supervision, types, edits and proofreads all work orders/invoices for completion and accuracy of spelling, grammar, nomenclature and charges.
  • Prioritizes work orders, completes and closes those of managed and transient aircraft in a timely manner being cognizant of deadlines.
  • Determines appropriateness of charges by researching acceptable receipts of parts and services as indicated in work accomplished description or pertinent documentation included in work order (form 8130-3, parts requisition), or back-up invoices from outside vendors; absence of duplicate prior billing on a previous work order, compliance with provisions of warranty or job quote.
  • Creates operation and calculates consumables charges.
  • Suppresses shop-generated damages and administrative time as necessary from final invoices.
  • Prints a work order proof and work order invoice for review and approval, making changes as necessary before closing work orders.
  • Provides a printed invoice for managed aircraft to the accounting department in a timely manner.
  • Performs in-depth analysis of problem invoices and takes necessary action to expedite processing.
  • Maintains spreadsheet for work order location as necessary when closing or transferring work orders for processing.
  • Calculates accurately any credit due and processes by order entry or work order in a timely manner.
  • Works with mechanics, parts, and the inspection department to verify and correct information for work order completion.
  • Answers departmental inquiries regarding the status of work orders in the processing cycle.
  • Print tool calibration list on a monthly basis to ensure tooling is sent out in a timely manner, updating tooling folder with current certificates, and maintaining records in EBis.
  • Code FedEx invoices and bill appropriate charges on work orders.
  • Maintain inventory levels for shop consumables.
  • Generate purchase orders if needed.
  • Other duties and tasks as assigned.
Qualifications

Requirements

  • Thorough knowledge of correct English grammar, spelling, and punctuation.
  • Ability and specialized skills to review financial documents for accuracy, completeness, validity, and adherence to company standards; maintain files and records; identify, trace, and correct errors; follow directions; interpret and apply written rules and regulations.
  • Ability to establish and maintain effective working relationships with others by exercising tact, courtesy, alertness, and good judgment in responding to others.
  • Ability to operate standard office machines; use personal computers and/or automated accounting systems.
  • Type at a corrected rate of 45 wpm.
  • Ability to multi-task; set deadlines, priorities, and complete projects accordingly.
  • Able to read and write English at a level appropriate to the position.
  • Must possess good oral and written communication skills.
  • Computer experience to include Microsoft Word, Excel, AS400, and familiarity with corporate aviation nomenclature.

 

Benefits

Clay Lacy Aviation offers an excellent benefits package including medical, dental, vision, matching 401(K), and more to employees in full-time positions.

 

Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

 

All applicants must submit to a pre-employment drug screen and background check.

 

About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit claylacy.com

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