Here at the Philadelphia Convention & Visitors Bureau, we are excited about the return of travel and look forward to welcoming visitors from around the world back to our amazing city. The resilient, diverse, and welcoming nature of our city is what drives us forward, and its our talented staff that enables the PHLCVB to continually raise the bar.

We are currently searching for a Staff Accountant to join our team.

POSITION SUMMARY

The Staff Accountant will support the Finance Manager in all accounting and finance related activities for the PHLCVB. This includes preparing and maintaining financial records to track the organizations assets, liabilities, profit & loss, tax liabilities, and other related financial activities.

PRIMARY DUTIES AND RESPONSIBILITES

• Adjusting General Ledger for month end and Year-End close
• Updating Journal Entries (reclass and recording expenses)
• Posting payroll to General Ledger
• Reviewing and reconciling credit card statements and verifying/posting missing charges
• Posting Accounts Payable, invoices and payments daily
• Reconciling vendor statements and making payments
• Match Purchase Orders with invoices; ensure appropriate approval as required
• Monitor weekly check runs and process wire payments, expense reports, and manual checks
• Research and resolve accounts payable inquiries with vendors
• Perform Accounts Payable accruals for year-end close
• Review and process expense reports ensuring accurate documentation and approval
• Maintain daily cash log and perform bank reconciliations
• Setup and maintain new vendor files
• Process 1099s
• Prepares monthly balance sheets, income statements, and profit and loss statements.
• Maintains the general ledger.
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Files tax forms with federal, state, and local government agencies.
• Manages the purchasing and invoicing system.
• Performs other related duties as assigned.

Education/Experience:

Bachelors degree in Accounting or related field required. Minimum of 3 years experience in the responsibilities and skills highlighted for this role.

Required Skills:

• Proficient in Microsoft 365 applications and MS Dynamics.
• VLOOKUP and Pivot Table Excel experience required.
• Knowledge of and ability to use Concur.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge, understanding, and ability to adhere to generally accepted accounting principles.

Proof of COVID-19 Vaccination required by date of hire. Individuals may claim exemption for medical or religious reasons.

The PHLCVB is an Equal Opportunity Employer. We respect and seek individuals of a diverse background and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.