Donor Database Manager
Job Details
Business Office - Northbrook, IL
Full Time
4 Year Degree
$55,000.00 - $70,000.00 Salary/year
Up to 25%
Admin - Clerical

Position: Donor Database Manager

Supervisor: Chief Development Officer

FLSA Classification: Exempt

Salary range: $55,000-$70,000

As the Donor Database Manager at Keshet, you will provide the data, technical and administrative support to meet the goals and needs of the Development Department. This role is responsible for donor database management, reporting, documentation, gift entry and acknowledgement, and general administrative support. If you have experience with database systems and data management and desire to work with an organization who, for the past 39 years, continues to make a powerful difference in the lives of each child and adult with disabilities through our programs, then apply today!

Database Management:

  • Manage the ongoing maintenance of the donor database and ensure its accuracy and integrity.
  • Perform daily gift entry.
  • Follow data entry procedures that ensure consistent standards for donor data.
  • Set up online donation forms.
  • Track donor cultivation and stewardship activities.
  • Identify third party fundraising systems when needed. Manage import/export of data from these systems.
  • Provide event assistance with team planning, RSVPs, pledges, sponsorships and reporting.
  • Attend and work the events in person.
  • Stay up-to-date on latest products and updates from Donor Perfect Online.

Administrative Support:

  • Complete general administrative tasks, including assistance with mailings, events, supplies and contacting.
  • Communicate directly with donors about questions, donations, pledge payments and invoices.
  • Monitor and respond to department general email and voicemail.
  • Manage all gift acknowledgement and receipting, including tribute gifts and matching gift requests.
  • Prepare, send and follow up with invoices.


  • Develop custom reports to meet department needs.
  • Maintain and prepare monthly fundraising reports, year over year tracking, and forecasting.
  • Create mailing lists for campaigns and events; segment lists based on analysis and insight; remove duplicates; prepare lists for mail houses.
  • Participate in financial reconciliation in collaboration with Finance staff to ensure all gifts and pledges are properly recorded.


  • Degree in data analytics, data science, information science and/or a minimum of two years of demonstrated success in nonprofit operations or database administration.
  • Experience with database reporting for routine and unique requests.
  • Ability to quickly learn new technology. Preference given to applicants with background in donor database systems, preferably Donor Perfect Online.
  • Extraordinary organizational and communication skills, with a meticulous attention to detail.

ABOUT KESHET: Keshet is a one-of-a-kind organization that brings classroom experiences, camps, sports, social and vocational activities, and residential opportunities to 600 people with disabilities and special needs each year. For more information, visit

The information contained in this job description is for compliance with the Americans With Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned at any time.

Keshet is an Equal Opportunity Employer. Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veterans status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.