Administrative Assistant to the College Guidance Office
Job Details
Full Time
Admin - Clerical
Description

Position Summary:
This position will involve working as a cooperative member of the College Guidance Office
team.

Duties and Responsibilities:
● Greets visitors and office constituents’ such as students, parents, college admission
   representatives, faculty, and staff
● Answers the office’s main telephone lines
● Manages the daily calendar for office and assists setting college counselors appointments
with students and parents.
● Performs other clerical tasks upon the request of the Director and other professional staff
members.  
● Manage and operate College Guidance database system (Scoir)
● Assist with management and orchestration of annual Sunshine Invitational College Fair
● Manage Bright Futures Scholarship program for senior students
● Organize all counselor and teacher recommendation letters for senior students
● Assist in organization of all office programs
● Create and manage annual office calendars for Sophomore, Junior and Senior classes
● Performs other duties essential to the operation of the office at the request of the Director
of College Guidance

Qualifications

Qualifications:
● Excellent organizational and public relations skills
● Ability to plan and problem solve
● A friendly and personable demeanor

● Advanced proficiency with computers and a desire to learn evolving technologies
specifically related to the internet, office management, and document management; a
strong background in information system and database management, including data
import/export; and proficiency with all Google applications, Microsoft Office
applications.

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