Title: Program Manager, Editor Relations
Position Type: Full-Time
Location: Washington, DC
What we do and offer our team
AGU is a global community of 130,000 Earth and space scientists, advocates and experts. As the Program Manager, Editor Relations, you will support a dynamic association that publishes peer-reviewed journals and scientific books and convenes the largest Earth and space science meeting in the world. Through our initiatives, such as mentoring, professional development and awards, AGU upholds and fosters an inclusive and diverse scientific community.
AGU offers our employees great benefits, including flexible work schedules, retirement savings options, as well as health, dental, life and disability insurance. AGU also provides exciting opportunities for professional development and tuition support.
AGU’s Workplace Values
We believe in accountability and ownership of work, by taking responsibility for decisions and results. We believe in member and customer service, and that they come first through providing high quality service.
We believe in excellence and giving it our all, through striving to be outstanding. We believe in integrity by doing the right thing, we achieve this by being honest and fair.
Our teams believe that with teamwork together we achieve more, we achieve this through collaboration. We believe in respect, that you earn it and give it, by open communication and collaboration.
What the Program Manager, Editor Relations does
The Program Manager, Editor Relations position is key in assisting AGU to accomplish its mission to promote discovery in Earth and space science for the benefit of humanity by being operational in focus.
The purpose of this position is to manage the strategy, planning, implementation, and execution of the Editor Relations Program. The Editor Relations Program deals with the non-peer review aspects of serving on an editorial board, including all editor and associate editor benefits. The Program Manager collaborates with the entire Publications team, other AGU departments and the Publications volunteers.
In partnership with the Director of Publications, the Program Manager develops and implements a comprehensive strategy to integrate an onboarding process and communications plan to prepare the volunteer for their role on an editorial board.
- Develops an overarching plan encompassing onboarding and communications with incoming and current volunteers.
- Develops and implements a communications plan to build stronger ties with the volunteers.
- Develops an onboarding process for new volunteers that emphasizes AGU’s strategic plan and Publications goals as part of that plan.
- Identifies inefficiencies within current processes and strategizes with Director and other Publications program managers on improvements in efficiency.
- Manages volunteers’ complementary subscriptions and liaises with the Business Data & Intelligence Team to ensure prompt renewals and to solve any volunteer access issues.
- Manages editors’ finances, including honoraria, reimbursements, W-9s, and 1099s.
- Identifies gaps and/or inefficiencies in the hand off of newly appointed volunteers to Operations and collaborate to find solutions.
- Develops a calendar in coordination with accounting to identify dates for honoraria payments, reimbursement reminders and forewarning of 1099 issuance.
- Serves as a point of contact for all Fall Meeting Publications events and ensures that all deadlines are met. Works closely with Meetings on the Publications presence, including VIP housing for any US government employed editors.
- Coordinates with Operations team on their Fall Meeting events to ascertain whether their events are fully thought out, manages expectations with regard to budgetary constraints for those events, and ensures all event plans are submitted accurately and on time.
- Liaises with Meetings to find a suitable venue for the EiC meeting and coordinates with the Director and VP of Publications.
- Manages the hotel arrangements, including rooming lists, catering, AV, and the annual fieldtrip.
- Manages onsite activities and serve as point of contact for the hotel staff.
- Manages the editor in chief search process, including assembling a proposed committee, submitting the proper documents to the Council Leadership Team for approval of the committee, forming the committee, and facilitating the search from beginning to end.
- Manages the EiC search committees, the processes of each, and the final coordination with the Publications Committee and the Council Leadership Team.
- Other duties as assigned.
What the Program Manager, Editor Relations brings to the team
- 5+ years of experience with a Bachelor’s Degree in business, communications, or a related field; with at least 3 years of experience of experience in editor relations management, publications or program administration; or equivalent education and work experience.
- Experience in planning, organizing and problem-solving to complete multiple deadline-driven projects efficiently and on time.
- Experience in an association/not-for-profit and/or scientific organization preferred.
- Excellent communication skills.
- The ability to communicate easily and effectively with both international and domestic members as well as AGU staff and leaders, in public and private settings.
- Strong proofing and editing skills.
- Strong interpersonal skills and the ability to work cooperatively with others.
- Strong time management and organizational skills, as well as attention to detail and ability to manage complex logistics.
- Expert level proficiency with Microsoft suite of products, including PowerPoint, Excel, and Word; experience with WordPress, HTML, and Photoshop is desirable.
- Ability to adapt and support new and changing technologies.
- Financial understanding of ACH, wire transfer, W-9s, 1099s, and currency conversion.
- Experience with an association management system.
- High level of discretion and ability to maintain confidentiality.
- Ability to negotiate positive results with the ability to work independently to achieve expected results is required.
- Highly motivated with the ability to work independently and use good judgment in identifying and executing solutions.
- Ability to multitask in a fast-paced, deadline-driven environment.
For consideration, please submit your cover letter and resume.
The successful candidate for this position will be subject to a pre-employment background check and verification of vaccination against COVID-19 by the date of hire as a condition of employment, subject to requests for any legally required accommodation.
AGU proudly offers a casual work environment, excellent compensation, generous work-life opportunities, and an outstanding benefits package.
AGU is an Equal Opportunity/Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.