Utility Administrator - Headquarters
Job Details
Headquarters - Long Beach, CA

The Utilities Administrator will provide administrative and clerical services.


Essential Duties:

  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Enter the work receipts with accuracy and timely manner into TMSoft for payroll
  • Verify work receipt accuracy checking for mistakes and making corrections. 
  • Monitor and cataloging setup/pickup times and identify any discrepancies keeping an eye out for dishonesty
  • Create Purchase Orders when needed, scan them and send them to Accounting Department
  • Enter inventory quantities into TM Soft for processing and communicate the monthly inventory with the main office.
  • Provide general admin assistance as needed by management

Required Knowledge:

  • Active knowledge of the Office Suite (Word, Excel, PowerPoint, Access).

Skills and Abilities:

  • Ability to make administrative/procedural decisions and judgments
  • Ability to analyze and solve problems
  • Excellent interpersonal and verbal & written communication skills
  • Ability to gather data, information, and prepare reports independently and in a timely and/or urgent manner as needed
  • Demonstrated ability to multi-task and prioritize and escalate issues to the proper person when necessary
  • Ability to work fluidly and effectively with company’s departments as needed to resolve unspecified issues as they arise.
  • Maintain a positive work environment.

Equipment Operated

  • Computer (Keyboard, mouse)
  • Phone
  • Basic office equipment

Physical Requirements & Work Environment

  • Requires standing/sitting for prolonged periods of time
  • Requires lifting up 20lbs
  • Requires using hands to handle, control or lift objects
  • Requires repetitive movement
  • Clarity of vision at 20 inches or less.
  • Must be able to fulfill essential job function in a consistent state of alertness and safe manner


Minimum Education and Experience

High school degree with 2 years of related experience.

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