Front Desk Receptionist and Administrative Assistant
Job Details
Entry
Fort Totten - Washington, DC
Full Time
High School
None
Education
Job Description

Briya is committed to promoting diversity, equity and inclusion within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring diverse candidates to the table. 

 

Important Note: Briya is mandating the COVID-19 vaccine + booster for all staff.

 

The Front Desk Receptionist and Administrative Assistant position is part of the admin team at Briya Public Charter School — a leading two-generation and workforce education program serving adults and immigrant parents and their young children in Washington, D.C. Briya is a Tier One Public Charter School, consistently achieving the highest educational outcomes through its innovative, family-centric programming.  

 

Essential Duties and Responsibilities:

The Front Desk Receptionist and Administrative Assistant position may include, but is not limited to, the following tasks and responsibilities:  

  • Receive and assist families and visitors as they enter Briya  

  • Review/complete Health Screenings for all students, visitors and staff  

  • Answer phone calls and take messages 

  • Check Briya’s voice messages and distribute messages accordingly  

  • Enter information into Salesforce of those interested in enrolling in Briya  

  • Assist with Enrollment, such as SIS, proof of address, home visits, and re-enrollment  

  • Assist in placing monthly Insta-cart orders for Fort Totten site  

  • Organize Fort Totten supply closet  

  • Assist Adult Ed and Early Childhood Departments with daily student attendance/check-in phone calls when needed  

  • Input attendance excuses into Salesforce  

  • Provide support to the Early Childhood, Adult Education and Administrative Site Coordinators  

  • Update AED machine logs as needed  

  • Participate on CERT team 

  • Build community amongst staff at FT 

  • Process library cards 

  • Assist with organization of Reading Journals  

  • Assist with Student IDs  

  • Assist with preparing/activating Smartrip cards and updating Salesforce and SmartBenefits website  

  • Assist with inputting students in field trip registration excel document  

  • Assist with scheduling Parent/Teacher conferences and create reminder notes  

  • Support with MySchoolDC applications for students as needed  

  • Other duties as assigned 

Job Qualifications

The Front Desk and Administrative Assistant must have the following knowledge, skills and/or abilities:  

 

Education and/or Experience

  • High School degree or its equivalent  
  • A minimum of 2 years of work experience in a related position.  
  • English and Spanish proficiency (other languages a plus)  
  • Ability to work independently and collaborate across multiple teams  
  • Proficiency with Microsoft Office, Salesforce experience a plus  

Reasoning Ability

  • Ability to apply common sense understanding to carry out moderately complex, multi-step instructions and make appropriate independent decisions as necessary.  

Physical Demands

  •  Regularly required standing, walking, and sitting, sometimes for many hours at a time; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Work Environment

  •  Mostly in a typical office and classroom setting with quiet to moderate noise level.  
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