Associate Director of College Counseling
Job Details
Sacred Heart Schools Atherton - Atherton, CA
Full Time 11- Month Schedule of Duties
Bachelors Degree
Preparatory (9th - 12th Grades)
Job Duties

Position Purpose: The Associate Director of College Counseling assists the Director by counseling upper school students regarding college placement and coordinating assistance during the application process.


Essential Functions

  • Counsels students and their parents, individually and in groups, regarding college selection, application and admission procedures.
  • Manages a caseload of assigned students, counseling them in selecting best college fit.
  • Supports students in personal statement and supplemental essay writing and completion of applications.
  • Provides advice for student entrance exam testing; provides pre- and post-test counseling.
  • Coordinates students accurate testing/academic records with the Sacred Heart Preparatory (SHP) Testing Coordinator and Registrar.
  • Advocates for students throughout the application process, including writing a detailed and timely letter of recommendation for each.
  • Assists in managing the prompt completion and transmission of SHP materials and recommendation letters to colleges.
  • Assists Director in providing communication pieces, including school profile, secondary school report, college handbooks, board reports and presentations for parent/student education.
  • Represents the school at relevant state, national and professional conferences and workshops; interacts with college representatives during SHP visits and college campus travel.
  • Assists in maintaining informative and up-to-date college counseling resources on campus and online.
  • Assists in maintaining communication with and knowledge of appropriate colleges.
  • Provides support in guiding students/families through the financial aid process.
  • Performs other duties assigned by the Director of College Counseling or the Prep Principal.
  • Required Qualifications (The MUST HAVE qualifications)

  • Bachelors degree in college counseling or closely related field.
  • 3-5 years of college admissions or college counseling.
  • A clear commitment to and professional behavior based in the educational philosophy of Sacred Heart Schools as articulated in its Goals and Criteria.
  • Demonstrated leadership and facilitative skills and commitment to equity and inclusion.
  • Experience with using online college admissions software.
  • Fluency in reading, writing and speaking in English.
  • Excellent verbal, written, and presentation skills, as well as outstanding interpersonal skills.
  • Ability to work well with students and colleagues; willingness to be an active, enthusiastic member of the SHS community. Demonstrated interest in working with adolescents and their parents.
  • Ability and willingness to work evenings and weekends as necessary.
  • A clear understanding of the complex nature of the college counseling and college application process.
  • Excellent attendance and punctuality.

    Preferred Qualifications (The NICE TO HAVE qualifications)

  • Masters or postgraduate work in college counseling or closely related field is strongly preferred.
  • Prior experience in an independent/Catholic school environment is strongly preferred. 
  • Prior experience with Scoir (college admissions software) is strongly preferred.
  • Spanish speaking strongly preferred.


    Physical Requirements and Work Environment

  • Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
  • May work at a desk and computer for extended periods of time.
  • Be able to occasionally lift up to 30 lbs.
  • Work primarily in a traditional climate controlled office environment.
  • Work intermittently in outside weather conditions, including extreme heat and cold.