Ministries + Strategic Development Administrative Assistant
Job Details
Oaks Church - RED OAK, TX
Full Time
High School
Admin - Clerical
Job Description

This position consists of a wide array of administrative needs to support the Ministries and Strategic Development Directors of Oaks Church while representing their heart and vision. This is a full-time, salaried position.  

  • Provide administrative support for the Executive Pastor of Ministries and the Strategic Development Pastor (i.e. calendar management, project management, events support, personal assistance, etc.).
  • Plan events through facilities requests, reservations, meal arrangements, and hosting.
  • Manage systems for IGP, Champion Team Meetings, and Data Integrity Meetings.
  • Lead initiatives & projects on behalf of direct supervisor.
  • Partner with other Executive Assistants to assist ELT.
  • Manage receipts, check requests, reimbursements for assigned direct report.
  • Exercise authority in decision-making & executing projects on behalf of assigned direct supervisor.

At Oaks Church, community is our passion and invitation is our instinct so we host several events a year to create a space to put these values into action and it wouldn’t possible without our amazing staff always showing up to serve with joy ready to see lives changed. Besides our Sunday “attend one, serve one” and Wednesday night attendance, we also get to serve at:

  • Egg Fest - A community event the Saturday before Easter providing Easter eggs, games, activities, and food for the whole family
  • Serve Day - An all-church event one Saturday in June devoted to serving local school districts and community partners providing campus beautification, repairs, and facility improvement.  
  • Candy Fest - A community event the weekend of Halloween providing candy, pumpkins, games, activities, food, and a carnival atmosphere for the whole family
  • Dream Team Night - one annual night to celebrate all of our volunteers, called Dream Teamers.
  • Oaks Women Nights - three Saturday gatherings a year for women from every age and season of life to be refreshed, inspired, and equipped.
  • Oaks Men Nights - two Saturday gatherings a year for men of all ages to build community, encourage, and strengthen others to live in their unique design and calling. 
Job Qualifications
  • High school diploma or GED required
  • 2 years of administrative or project management is required
  • 2 years of experience in managing teams of people is preferred 
  • Strong interpersonal skills
  • “Can do” attitude and approach
  • Flexibility and adaptability
  • Proactive thinking
  • Excellent verbal and written communication skills
  • Excellent organization skills and attention to detail
  • Excellent time management skills with proven ability to meet deadlines
  • Strong analytical and problem-solving skills
  • Strong leadership and team building skills
  • Ability to priority tasks and to delegate them when appropriate
  • Ability to function well in a high-paced and, at times, stressful environment
  • Proficient with Microsoft Suite and related software, as well as Asana
  • Nearly always works indoors
  • May on occasion be exposed to loud sounds and noise levels from office equipment or events
  • Working closely with other people; nearby or outside of offices
  • Prolonged periods of sitting at desk and working at a computer
  • Must be able to speak and hear when communicating