Office Coordinator
Job Details
BC1 - Carpinteria, CA
Full Time
Admin - Clerical

BEGA North America is a world-renowned manufacturer of architectural lighting solutions.

Illuminating What Matters:

A guiding light for elevating our thinking beyond day-to-day activity in a clear and memorable way, BEGA North Americas vision intentionally possesses more than one meaning. Naturally, as an architectural lighting company, to illuminate a surface or an object makes perfect sense. There's a deeper meaning, however. To illuminate can also mean to make lucid or clear, or to shed light on an important concept or idea. Whether its for our industry, our community, or our family, we want to matter to people who want to matter to us. And most importantly, to illuminate can also mean to enlighten, as with knowledge. We invest heavily in our people, and believe this simple idea is why they ultimately choose BEGA for a lifetime, because were focused on illuminating what matters to them.

Who we are

Intended to articulate the organizations culture and used as a tool to govern behavior and shape critical decision making throughout the enterprise, BEGA has established three core values.

  1. Quality We have an unwavering commitment to Quality above all in our people, products, partners and processes.
  2. Family We are a diverse Family of passionate and self-driven individuals who act with integrity, fairness and respect, that hold one another accountable to the highest standards, and collectively promote work-life balance.
  3. Growth We embrace perpetual Growth and development, continuous learning and constant improvement, enabling the brand, the organization, and the individual to realize their full potential.

What we believe in

Respect we treat everyone with respect by being polite and kind.

Integrity we act with integrity by being honest and following our moral and ethical convictions. Ownership we possess an attitude of ownership and a mentality that desires us all to thrive.

Accountability we lead by example, always accountable for doing what we agreed we would do.

Diversity & Inclusion we promote creating a culture of inclusive and diversity in order to achieve a work environment in which all individuals are treated fairly and respectfully with equal access to opportunities and resources.

Position Profile

The BEGA Receptionist/Office Coordinator can be the first point of contact for the external/internal customers and is responsible for creating an exceptional experience by turning each interaction into a meaningful and lasting connection. This position is responsible for directing all incoming company calls to appropriate company personnel and the processing of all incoming mail and faxes. This position is also responsible for general administrative duties. As directed, assists Human Resources and other departments with general, basic, business paperwork processing and special projects.

What youll do

  • Answers and direct incoming calls ensuring that all calls are transferred to the appropriate parties in a courteous and efficient manner
  • Greets and helps visitors and employees with courtesy and professionalism
  • Takes care of incoming and outgoing mail
  • Performs various duties with regards to shredding process
  • Maintains and orders office supplies
  • Updates extension list, employee phone numbers and employee birthday list monthly
  • Assists with all Company related events as needed (including pre-planning and during event)
  • Responsible for all donation requests and processes donations
  • Keeps HR closet orderly
  • Performs other duties as required by HR
  • Maintains the Digital Bulletin Board for HR and works with Brand department regarding other posts on larger Digital Board
  • Weekly updates emergency alert system
  • Assist HR Team with initiatives and program roll outs (Example. Corporate Games, Gym Orientation, Alternative Transportation Program, raffles, contests and give aways)
  • Produces monthly HR Newsletter and other flyers for department announcements
  • Plays key role in company evacuations and other emergencies
  • Manages employee Vending machines
  • Support continuous improvement within the department and BEGA to foster an atmosphere of service excellence and Quality
  • Aids with special requests or projects originating from other departments within the company with approval of HR Manager/Dir. Of HR
  • Ensure that HR information is maintained in a confident and proper manner Performance Measurements
  • Punctuality and attendance is critical
  • The ongoing transfers of calls to the correct person or department
  • Attitude and courtesy shown to company personnel and visitors
  • Ability to correctly distribute mail
  • Ability to or capability to handle various assignments
  • Professional attire

Leadership Principles

And finally, BEGA has put forth a set of governing principles. If values govern behavior, principles govern consequences, and weve established four principles to provide the entire organization with a set of hierarchical direction for decision making. First and foremost, as a leader at BEGA, you are the Brand. Be proud of it and protect it. Second, People are BEGAs most valuable asset.

Our decisions should always reflect this. Third, Safety is our first priority. Zero lost-time accidents is not a goal, its an expectation. And last but not least, we strive for Excellence in everything we do!

Position Dimensions

  • Non-Exempt Status
  • Monday Friday primarily on BEGA campus

BEGA North America is located in the heart of the picturesque American Riviera just south of Santa Barbara. This setting offers endless access to outdoor activities such as hiking, sailing, surfing, mountain biking, and the likes. We offer an attractive compensation package, including health care, 401(k), vacation and personal pay, educational reimbursement program, on-site gym, jogging path, wellness programs and a remarkable work environment.

Knowledge & Experience

  • Superior phone etiquette
  • Excellent communication skills (written and verbal)
  • Ability to direct calls to the appropriate people in a timely manner
  • Strong Multi-tasking skills
  • Ability to learn simple office tasks and use of equipment
  • Excellent computer skills
  • Event coordination & support
  • Above average courtesy and tact when dealing with others
  • Ability to read, speak and write English
  • Requires flexibility and open-mindedness to changing needs
  • Able to manage projects independently
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