Senior Accountant and Payroll Administrator

OVERVIEW:

This role reports to the Controller and coordinates with the Human Resources department to manage the payroll process as well as contributing to the monthly accounting close. This includes enacting accurate and timely payroll processing, reconciliation and payment of benefit providers, after HR sets up and manages new employees and current employee status changes and adjustments. The Senior Accountant & Payroll Administrator performs the first level monthly closes by actioning bank reconciliations, cash forecasting, sales tax, data uploads, and other traditional accounting and business duties. 

ACCOUNTING RESPONSIBILITIES INCLUDE:

• Responsible for contributing to the monthly financial statements – reconciling any chargebacks or exchange accounts, balance sheet, profit & loss and all other monthly reports required

• Responsible for preparing month-end uploads of data from departments across the museum including but not limited to: store, admissions/ticketing, advancement, registrar, credit card activity, prepaids, etc.

• Responsible for proposing month-end journal entries (including accruals), A/P, A/R and customer invoicing to be approved by CFO or Controller

• Daily cash reconciliation preparation 

• Perform monthly bank account reconciliations (all bank accounts)

• Calculates and reports sales tax for various states (prepayment, actual, quarterly)

• Work with MOCA Store staff on monthly reconciliations for all sales, receipts, inventory & accounts receivable

• Reconcile fixed assets and CWIP

• Work with ticketing and admissions on daily and monthly reconciliations

• Reviews customer onboarding applications, adds and updates vendors

• Performs routine and ad-hoc analysis and reporting as needed

• Research/report to fraud charges and bank queries to Controller and/or CFO

• As Finance team member, suggests updates and changes to our company’s established accounting processes

• Collaborates with all departments under the guidance of the Controller and as needed

• Identifies issues and offers proactive solutions

• Ensure that monthly statements are accurate, distribute to customers, and notification to the Controller about collection from delinquent customers. (This includes any reimbursable accounts from MOCA Staff).

• Prepare and analyze monthly accounts payable aging reports.

• Prepare monthly spreadsheets to report and analyze pledges receivable, NSF checks receivable, deferred revenue, and endowment receivables

• Back up for Controller

PAYROLL RESPONSIBILITIES INCLUDE:

• Enact bi-weekly payroll with Human Resources Coordinator and/or Controller

• Enact status changes and benefit election changes for employees after confirmation by HR

• Arrange for pass through of 401K, Roth 401K and 457B contributions to benefit custodian

• Enact payment of each benefit vendor

• Reconcile the HSA/FSA bank accounts and payments

• Upload all payroll and benefit activity into the General Ledger

• Liaison to Human Resources for detailed reports

• Work with Human Resources for checks for terminations, FLMA leave, etc.

Education & Experience

• Bachelor’s degree in Accounting or Finance desired, MA preferred

• Experience in non-profit preferred

• 5-7 years of experience in accounting or related field preferred

• Strong technical knowledge of MS Excel and General Ledger Accounting Software

Annual Salary: $85,000 $90,000

Position covered by MOCA/AFSCME Collective Bargaining Unit Agreement: NO

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: Stand for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.