CONVENTION SALES COORDINATOR
Job Details
Corporate Office - Philadelphia, PA
Full Time
Admin - Clerical

Here at the Philadelphia Convention & Visitors Bureau, we are excited about the return of travel and look forward to welcoming visitors from around the world back to our amazing city. The resilient, diverse, and welcoming nature of our city is what drives us forward, and its our talented staff that enables the PHLCVB to continually raise the bar.

We are currently searching for a Convention Sales Coordinator to join our team.

POSITION SUMMARY

The Sales Coordinator supports multiple National Account Managers/Directors and Sales Managers with creating sales documents and proposals, database entry and reporting, managing schedules, and handling and prioritizing customer requests as needed.

PRIMARY DUTIES AND RESPONSIBILITES

  • Assist Sales Managers with entering and distributing leads, correspondence, site inspections (coordinate itineraries including handling all reservations, etc.) special projects and reports.
  • Administrative duties include data entry, response to telephone and email inquiries.
  • Attend Sales and Services meetings.
  • Assist with trade shows, industry/client events, and FAMs, including: registration, online profile building, booth design coordination, shipping of supplies, managing RSVP lists, invoicing partners.
  • Maintain supplies and booth components needed for tradeshows (pop-up displays, table covers, etc.).
  • Handle all outgoing shipment by using UPS and USPS systems.
  • Process invoices and check requests through Concur system.
  • Super user for database management system for Sales department.
  • Receive and assign leads across the Sales Team from incoming sources (Cvent, website, phone).
  • Backup for Executive Sales Coordinator and Other Sales Coordinators.
  • Performs other duties as assigned.

 

QUALIFICATIONS

Education/Experience:

College degree preferred in Hospitality, or comparable skills and experience; minimum of 2 years previous administrative experience required.

Required Skills:

  • Knowledge of Philadelphia and the hospitality industry.
  • Excellent organizational skills, detail oriented and ability to meet deadlines.
  • Excellent written, verbal and interpersonal skills.
  • Ability to prioritize and handle multiple projects simultaneously in a fast-paced environment.
  • Must have knowledge of computer software applications in word processing, spreadsheets, presentations, and other software programs and databases (MSWord, Excel, PowerPoint, Outlook, Adobe).
  • Ability to work in a group or independently.
  • Excellent phone etiquette.

 

Proof of COVID-19 Vaccination required by date of hire. Individuals may claim exemption for medical or religious reasons.

 

The PHLCVB is an Equal Opportunity Employer. We respect and seek individuals of a diverse background and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

 

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