Advancement Lead Coordinator - Events
Job Details
Answers in Genesis / Creation Museum - Petersburg, KY
Full Time

Answers in Genesis

JOB TITLE: Advancement Coordinator - Lead

REPORTS TO: Director of Advancement

SUMMARY: The Lead Advancement Coordinator is responsible for coordinating onsite and offsite AiG supporter events planned by the Advancement Department at the direction of the Director of Advancement and the Advancement Officers. Additionally, the Advancement Coordinator will assist as directed in maintaining contact with AiG supporters through phone calls and written correspondence.




  • Work with the Director of Advancement to ensure the primary in-house and off-site events are scheduled in a timely manner
  • Maintain Advancement Department Calendar for events and supporter visits
  • Oversee the planning of and coordinate logistics for all Advancement events
    • Secure the venues selected by the Advancement Officer
    • Serve as the point of contact for venues, coordinating venue details as directed by the Advancement Officer
    • Prepare event marketing lists, coordinating all phases of invitation and RSVP
    • Coordinate the shipping and return of event resources and equipment
    • Manage post-event follow-ups including financials, expense reports, etc.
    • Secure travel arrangements




  • As needed, make thank you calls and write cards to AiG supporters who have made gifts to the ministry
  • Assist Officers on special “thank you” gestures (mailing books or letters, sending flowers or gifts, etc.)
  • Respond to Supporters and assist them with attraction visits, resources, etc.




  • Provide support for the operational needs of the department (such as maintaining supplies, coordinating with other AiG departments, event calendar management, etc.)
  • Additional operational duties as assigned by the Director of Advancement



  • Customer service experience – will be representing ministry while working
    with internal (staff) and external customers (donors) as well as vendors
  • A team player with strong interpersonal skills
  • Able to thrive in a fast-paced, dynamic work environment
  • Excellent written, verbal, and phone skills
  • Organized and demonstrates an ability to coordinate special events in a thorough and timely manner. Must have a “whatever it takes” attitude
  • Strong computer skills (proficient with Microsoft Outlook, Excel, and Word)
  • Experience with Microsoft CRM a plus
  • Capable of working independently with little supervision




  • Minimum of three years customer service experience
  • Event planning/coordinating experience preferred
  • Formal customer service training preferred
  • Proficient with Microsoft Word and Excel
  • Experience with Microsoft CRM a plus
  • 3 years related work experience or the equivalent
  • Knowledge and experience with Answers in Genesis, Creation Museum, and Ark Encounter is preferred