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Special Needs Coordinator

Job Details

Grace Chapel - FRANKLIN, TN
Full Time


General Description:

The Special Needs Ministry Coordinator is a full-time position and is responsible for planning, organizing, and facilitating our reach to families in our church and surrounding community who have family members with special needs.

Essential Job Functions:

  • Manage and oversee the Sunday morning services for the Special Needs Ministry including to but not limited to lesson preparation and creating a calm and loving classroom environment where our kids and adults with special needs feel safe. The coordinator is also responsible for scheduling volunteers and coordinating with parents.
  • Meet and work with parents for our kids and adults with special needs to create a specific program for each childs needs and abilities.
  • Recruit, schedule, and train volunteers for the ministry.
  • Assist with training volunteers in other areas of Grace Chapel Kids Ministry on special needs and sensitivity training.
  • Engage with visitors at Grace Chapel who have someone in their family with special needs.
  • Work with Childrens and Youth leaders to observe and evaluate any new or ongoing behavior issues or potential special needs that may be present.
  • Coordinate buddies for Wednesday programming and any special events, as needed.
  • Plan and execute quarterly Grace Night (respite night) events for children and adults with special needs and their siblings.
  • Work with the Volunteer Coordinator and the Kids Ministry Team on planning and executing volunteer appreciation events/meetings/trainings.
  • Maintain social media (Facebook & Instagram) for the Special Needs Ministry.
  • Maintain the Grace Chapel Special Needs Ministry web page.
  • Send weekly communication to volunteers using text, email, and social media.
  • Attend annual Childrens Ministry Conference that may be located out of town and up to a week long, attend Middle TN Childrens Ministry networking events as requested by Director, attend all required training opportunities, and attend any other team-building events or all-staff related mandatory events.
  • Assist with VBS, Camps, and other Special Event hosted by the Grace Chapel Kids Ministry.
  • Assist with church-wide events according to the expectations of church leadership.
  • Meet/communicate with the Childrens Ministry Director on a weekly basis.
  • Attend GC staff meetings, For the Family meetings, and staff prayer on a weekly basis.
  • Work as part of the Childrens Ministry and For the Family Teams.
  • Other duties and responsibilities as assigned by the Childrens Ministry Director.



  • A mature Christian character and a growing personal commitment to Jesus Christ.
  • Displays a high degree of discretion and confidentiality with sensitive information.
  • A high degree of emotional intelligence and stability. Able to demonstrate a cheerful, diplomatic, and caring attitude.
  • Excellent written and verbal communication skills; Strong editing and proofreading skills.
  • Strong organizational skills.
  • Be a team player.
  • Proficient with office machinery: computers, internet search engines, copiers, phone systems, fax machines, Microsoft Office Suites. Able to become proficient quickly with additional computer programs and office machines as needed.
  • Comfortable and confident praying with people on the phone and in person.
  • Ability to prioritize projects and responsibilities.
  • Pays close attention to detail and is deadline-oriented.