Document Control Specialist
Job Details
GenCanna - Winchester, KY
Full Time

Position Summary

Reporting to the Quality Assurance Manager, the DCS will be responsible for creating, editing, managing and maintaining controlled documents within GenCannas Document Management System library (DMS) of SOPs, contracts, agreements, and similar documents. The DCS will work directly with department personnel across the organization, supporting and ensuring each departments controlled documents are maintained as required by regulatory bodies.

Position Specific Responsibilities

  • Manage documents subject to cGMP and BRCGS guidelines and requirements
  • Utilize quality assurance document control and specification change control systems to manage documents
  • Develop procedures for transferring hard copy and digital files to the DMS library
  • Work with department managers to ensure each departments controlled documents, including those for policies, procedures and reporting requirements, are current
  • Assist team members in drafting documents so that formatting and information needs are incorporated into the document prior to input into the DMS

Education and Experience

  • College degree preferred but not required
  • Superior writing skills, including scientific, engineering, and systems-oriented structures
  • Experience in record keeping and document organization, preferably in a cGMP or similar regulatory environment
  • Demonstrated ability to work independently, prioritize workstreams, multitask, and see all projects through to their completion
  • Demonstrated ability to meet deadlines and deliver highest quality, error-free work
  • Highly skilled in Microsoft Office; preference for experience using a DMS
  • Excellent listening and oral communication skills
  • Demonstrated attention to quality and detail, dependability and initiative
  • Familiarity with Quality Management Systems
  • Familiarity with cGMP, BRC, or similar quality assurance accreditation requirements


Professional Qualifications


  • Collaboration

With individuals of all levels, departments and backgrounds, internal and external to the company.  Everyone’s participation is important to your and our success

  • Commitment

Giving 100% effort 100% of the time

  • Communication

Effective listener, speaker and writer

  • Integrity

Always doing the right thing, regardless of who is or is not watching

  • Personal Presentation

Dress business casual for the office environment and when meeting customers directly and virtually

  • Respect

For yourself, co-workers, our customers and vendor-partners

  • Time Management 

Organize, prioritize and execute multiple tasks in a fast-paced environment

  • Timeliness

Both in reporting to work and meetings, and executing assigned tasks