HR Administrative Assistant
Job Details
Jefferson Office - Jefferson, WI
Full Time
Day Shift - 1st

Rainbow Hospice Care is currently accepting applications for a fulltime HR Administrative Assistant. This position will work 8 – 4:30 pm, Monday through Friday, at the Jefferson office location.


Purpose of the Position:  The Rainbow Hospice Care HR Administrative Assistant is primarily responsible for the assisting the Director of Human Resources as needed, daily office coordination and management of the main office, and assisting with answering and directing incoming phone calls.


Primary & Essential Duties:


  1. Answer incoming phone calls on a multi-line phone system.
  2. Deal with inquiries from the public, patients, and families.
  3. Maintain personnel files for new, current, and past employees.
  4. Responsible for the tracking, monitoring, coordinating and filing of all employee-related documents (such as licenses and renewals, performance evaluations, etc.). Communicate with employees and supervisors regarding outstanding documentation.
  5. Maintain applicant files, including setting up interviews, completing reference checks, and preparing rejection letters.
  6. Oversee ongoing licensure requirements and background checks.
  7. Assists with maintaining and updating HR policies.
  8. All other duties as assigned.
  1. Associate degree or combination of equivalent education/experience in related field required.
  2. Strong knowledge of Microsoft Office, especially Word, Excel and Outlook.
  3. Strong attention to detail with high level of accuracy. 
  4. Ability to maintain patient and employee confidentiality.
  5. Ability to be proactive, think creatively and problem-solve effectively.
  6. The ability to have and maintain positive interpersonal relationships.
  7. The ability to show motivation and initiative.
  8. Must have excellent verbal and written communication skills and be tactful and courteous in contact with others.   
  9. Must be self-directed and able to work effectively with minimal supervision.
  10. Initial COVID vaccination series required.



Excellent benefits package available!