Special Events Intern, Wedding Assistant
Job Details
Crystal Bridges - Bentonville, AR
Spring Internship

Museum Overview:

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities.

 

We are passionate about transforming lives through experiences that encourage the discovery of new ideas, expanded dreams, and inspired actions.

 

As an intern at Crystal Bridges Museum of American Art, you will be empowered to think creatively, ask questions, and make suggestions to help move the institution forward.

 

Position Summary:

 

  • Gain firsthand immersion into the entire event lifecycle from sale through day of execution.
  • Supporting day to day functions of the Special Event Department including event sales, planning, coordination, and execution in tandem with our Event Coordinators.
  • Learn & become proficient in the use of common industry event database & floorplan software.
  • Learn roles, responsibilities and the operations of a high functioning, multi-unit event venue.

 

Areas of Support:

 

  • Master the Event Management Software (EMS) and AllSeated diagramming software to manage master calendars, create BEOs, budgets, and layouts
  • Gain on-the-job experience within the wedding industry by working alongside the Event Coordinator during meal tastings, food and beverage selections, venue layout creation, client consultations, and day-of event execution.
  • Gain exposure to a variety of other event types including non-profit fundraisers, banquets, corporate, and community family programs
  • Understand the balance of multiple events in various phases from sale to execution
  • Understand the roles & responsibilities of event and venue managers vs. outside event/wedding planners by shadowing the Event Coordinators
  • Understand inventory management and rentals
  • Thorough understanding of the venue site and nuanced venues
  • Day of event support including load-in and load-out
  • Assisting Manager/Coordinator with administrative tasks such as conducting post event customer satisfaction surveys
  • Learning and assisting in event operational duties including but not limited to the setup of in-house audio-visual equipment and furniture

Timeline:

  • Applications due: 2/15/2023
  • Intern selected by: 3/1/2023
  • Anticipated Start Date: 3/13/2023
  • Duration: Spring/Summer
  • Anticipated End Date: 06/30/2023

 

Requirements:

  • Formal Hospitality track from accredited university
  • Student must be in their Junior or Senior year of coursework
  • Student must be enrolled in an internship course in either spring/summer/fall semester
  • Cover Letter
  • Resume
  • At least one letter of recommendation; please submit no more than two
  • Night and weekend availability
  • Reliable transportation

 

Schedule: March 13 - June 30, 2023

  • Up to 20 hours per week from March 13th-May 12th. From May 15th-June 30th, intern can work up to 40 hours per week.
  • Weekly schedule to be arranged with Special Events Manager based on event needs. Night and weekend availability required.
  • Ideal for students finishing pre-internship hours and enrolled in internship courses during the upcoming spring, summer, or fall semester

 

 

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an intern to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Physical demands: In the work environment described below, position requires work at a desk, utilizing a computer and a telephone for prolonged periods of time, good eye/hand coordination, bending and stretching for filing, and physical stamina to lift a minimum of 25 pounds to a height of at least three feet for file and materials storage as appropriate for the demands of the office. Visual acuity to review written materials is required for this job.
  • Work environment: Work will be performed in an office environment and museum spaces. The noise level in the museum work environment is usually low to moderate.
  • If the interns personal equipment is used, the museum accepts no liability for any damage caused to said equipment while being used for museum purposes, nor loss or corruption of electronic files on devices.

 

Diversity Internship Program

Crystal Bridges is committed to a diverse workforce and to providing training for the next generation of non-profit professionals. Recognizing the desire and responsibility to support and develop greater diversity in the professions related to museums and the visual arts, Crystal Bridges will assertively recruit interns from underrepresented demographics to support our organizations and industrys diversity and inclusion strategic initiatives. Students representing ethnically underrepresented groups in the museum industry are encouraged to apply.

 

INTERN ACKNOWLEDGEMENT

The above information is intended to describe the general nature and level of work performed by an intern assigned to this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, skills, and physical demands required. The intern may be required to perform other related duties as requested by the supervisor. The museum reserves the right to revise or change position duties and responsibilities as necessary to accommodate changing organizational needs. This position description does not constitute a written or implied contract of employment.

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