Administrative Office Assistant (Part-Time)
Job Details
Experienced
Hybrid (In-Office/Work From Home) - New Haven, CT
Part Time
Not Specified
None
Admin - Clerical
Administrative Office Assistant (Part-Time)

About Wellinks: 

Wellinks is on a mission to help those with chronic obstructive pulmonary disease (COPD) live fully and breathe freely. With our individualized, virtual COPD management system, we break down barriers for patients, enabling them to get the care they need and deserve. Through our program of virtual pulmonary rehabilitation, personalized health coaching, and monitoring through connected devices and an easy-to-use smartphone app, Wellinks also bridges the gap between doctors visits for providers and enables the management of patients outside the clinic’s four walls. With the intent to produce highly satisfied, engaged, and healthier patients. Based in New Haven, Connecticut, Wellinks is led by a team of digital health veterans, advised by top pulmonary experts, and backed by world-class investors.  

  

Job Summary:  

Wellinks is looking to hire a part-time Administrative Office Assistant to manage day-to-day office activities and partner with Wellinks’ Chief Executive Officer (CEO ) and Executive Team (ET). This team member will perform general office administrative tasks and ensure the executive team has adequate support to work efficiently.  

The Administrative Office Assistant must have outstanding initiative and strong sense of ownership.  The right candidate must be an excellent communicator who is results oriented and has a high level of integrity and dependability with a strong sense of urgency. 

Responsibilities:

  • Executive administration support to the Executive Leadership Team (CEO and ELT Members (5) 
  • Completing a broad variety of administrative tasks including managing an active calendar of meetings, interviews, and conference calls; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas with the ability to execute last minute changes; and compiling documents for travel-related meetings 
  • Assisting the CEO and Executive Team with meeting preparation, research and ad hoc projects
  • Office management
    • Track stocks of office supplies and place orders when necessary 
    • Facilities liaison
    • P-Card Administration
    • IT liaison - Coordination of IT equipment and software needs 
    • Coordination of onsite and offsite meetings
    • Event Coordination / Assistance
    • Vendor onboarding
    • Support for interview scheduling, as needed

    

Required Qualifications:  

  • 5-7+ years of executive administrative and operational experience required (in a healthcare or technical environment is highly preferred) 
  • Ability to manage tasks with minimal direction and exceptional responsibility 
  • Team player with a desire to learn and work with a grateful team, building the infrastructure to facilitate the team’s success 
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff external partners 
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
  • Understanding/working experience with expense management platforms  
  • Strong competency with Microsoft Suite (Powerpoint, Excel, Teams, Outlook, Sharepoint, OneDrive) and high aptitude for learning new software tools 
  • Exceptional written and verbal communication skills 
  • Curiosity and a willingness to learn 
  • Proactive approach to problem-solving with strong decision-making capability 
  • Entrepreneurial mindset and enthusiasm for building a great company 
  • Experience working with senior-level or C-suite executives 
  • An understanding that matters requiring attention may occasionally occur outside of standard ‘business hours’ 
  • Flexible and agile in support of working within a growing, dynamic organization

Preferred Qualifications:   

  • Associates or bachelor’s degree 
  • Startup / high growth company experience 

Benefits:  

  • A competitive compensation package  
  • Flexible PTO  
  • Equity  
  • Flexible work policy   
  • Paid Parental leave  
  • Health, dental, vision & life coverage  
  • Matching 401k retirement savings plan  

Equal Employment Opportunity  

Wellinks embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better and more impactful our work will be! Convexity Scientific, Inc. is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to gender, race, color, religion, sex, national origin, age, physical or mental disability, pregnancy, citizenship, protected veteran status, marital status, sexual orientation, gender identity and expression, genetic information, or any other characteristic protected by law.  

citizenship, protected veteran status, marital status, sexual orientation, gender identity and expression, genetic information, or any other characteristic protected by law.  

 

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