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Collections Associate

Job Details

Senator John Heinz History Center - Pittsburgh, PA
Graduate Degree


About the Senator John Heinz History Center

The Senator John Heinz History Center is a Smithsonian-affiliated museum and a first-day Pittsburgh attraction that presents compelling stories from American history with a Western Pennsylvania connection, all in an interactive and engaging environment for visitors of all ages.  The largest history museum in Pennsylvania, the AAM-accredited History Center attracts large and diverse audiences to its 370,000-square-foot facility in Pittsburgh’s historic Strip District that includes six floors of long-term and changing exhibition space along with spectacular spaces for special events.

The History Center’s family of museums includes the Western Pennsylvania Sports Museum, a dynamic museum-within-a-museum; the Fort Pitt Museum in Point State Park; and Meadowcroft Rockshelter & Historic Village, a National Historic Landmark located in Avella, Washington County, Pa. The History Center also leads a partnership of more than 125 regional historical societies, museums, and organizations dedicated to preserving local history – the History Center Affiliates Program.

A popular destination for families and visitors to our region, the History Center attracts more than 250,000 visitors annually and reaches millions through virtual programs and digital outreach. The History Center was recently recognized as America’s #2 History Museum by USA TODAY and “Pittsburgh’s Best Museum” by Pittsburgh Magazine.


Position Description

The Heinz History Center is seeking a Collections Associate in the Museum Division. This full-time position will be responsible for cataloging the museum collections. The collections of the History Center are the foundation of the institution and essential to the operation of the museum.  Cataloging and completion of paperwork are critical to fulfilling the History Center’s mission and provide the basis for interpretation in exhibits, programs, publications, and social media.

This work involves research, numbering, data entry, photography, packing, and storage prep.  The associate will help to maintain proper storage and exhibition of artifacts by assisting with maintenance. As a member of the Museum team, the Collections Associate will also assist with exhibition preparation and take down. 

The Collections Associate will often have to make decisions and practice time management, as there will be concurrent projects requiring their attention, and prioritization is essential. The Collections Associate will work closely with the Collections Manager and other staff to balance responsibilities and structure their time. The Collections Associate’s dedication and attention to detail will contribute to long term preservation and accurate interpretation of museum objects.

This is a full-time, salaried / non-exempt position reporting to the Collections Manager.



  • M.A. degree in History, Public History, Art History, American Studies, Museum Studies, or related field
  • One year of experience in museum collections or registration desired
  • Training in object/fine art handling preferred
  •  Ability to plan, organize, and prioritize work while handling multiple tasks simultaneously.
  •  Good record-keeping ability
  •  Familiarity with TMS collections management database
  •  Experience handling artifacts
  •  Digital photography
  •  Proficient with Light Room, Microsoft Word, Excel, PowerPoint, Outlook
  •  Excellent interpersonal, verbal, and written communication skills
  •  Willingness to follow Collections Department practices and policies
  •  Understanding of material culture and artifacts, familiarity with object research
  •  Valid driver’s license


The successful candidate will be required to prove that they have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated.


  • Why Work at the History Center?
  • Rewarding, mission-driven work that makes an impact in the community!
  • Smithsonian-affiliated museum located in Pittsburgh’s vibrant and historic Strip District
  • Voted the #1 history museum in the nation by USA Today
  • Voted Best Museum in Pittsburgh by Pittsburgh Magazine(2022 & 2023)
  • Flexible work schedule, including potential for hybrid work
  • Full benefits package, including medical, dental, and vision insurance
  • Flexible Spending Account (FSA) options
  • 403(B) retirement plan with employer match
  • Paid time off (vacation, personal, and sick days)
  • Nine (9) paid holidays
  • Company paid life insurance / LTD
  • Wellness and Employee Assistance Program
  • Discounts in the Museum Shop and Café
  • Public transportation and parking options nearby