Development Administrative Assistant
Job Details
615 - Houston, TX
Full Time
4 Year Degree
Job Description

Alley Theatre is seeking a detail-oriented and organized administrative assistant reporting to the Director of Development.

Job Duties:

  • Coordinates meetings, prepares agendas and reports which include: weekly team meetings and agendas, weekly leadership meeting reports, Board and Advisory Board reports
  • Communicates with donors and patrons via phone calls or emails
  • Creates reports, researches/analyzes data
  • Facilitates donor special occasion mailings
  • Accept and manage RSVPs for fundraising events
  • Assists with day-to-day logistical and administrative needs
  • Prepares donor room schedule and distributes to development staff
  • Prepares and circulates weekly development calendar to staff
  • Prepares and submits monthly expense reports
  • Circulates Playbills in a timely manner to development staff for proofing
  • When needed, inputs gift data and generates acknowledgment letters
  • Uses discretion as job involves exposure to confidential information
  • Acts as administrative support for the development department
  • Other duties as requested by the Director of Development


  • Requirements:
  • Bachelor's degree required
  • Excellent verbal and written communication skills
  • Excellent computer skills and expertise in all Microsoft Office programs
  • Experience with Tessitura database considered a plus
  • Ability to interact positively with a wide range of individuals
  • Initiative, ability to plan, organize, and coordinate multiple tasks and meet deadlines
  • Ability to multitask in a fast-paced environment

Reports To: Director of Development 

Status: Full time hourly non-exempt

Compensation: Commensurate with experience.

Schedule: Weekdays with some evenings and weekends

Benefits Offered: Alley Theatre offers a complete health benefits package, paid vacation and sick, paid holidays, and a 401(k) plan.

Alley Theatre is an equal opportunity employer and values diversity. Alley Theatre is committed to providing equal employment opportunities to employees and applicants for employment without regard to race, color, sex, pregnancy, gender identity, sexual orientation, age (40 and over), religion, national origin, disability, veteran status, or any other category protected by applicable law.

Alley Theatre Announces the 2019-20 Season
Artistic Director Rob Melrose shares the 2019-20 season titles and offers insights into his selections for his premiere season.