International Admissions Associate
Job Details
Participate Learning - Chapel Hill, NC

Who We Are

Participate Learning is a B Corporation located in Chapel Hill, NC, that partners with K-12 schools and districts to provide cultural exchange teachers, global education support services, and language immersion programs in Spanish and Mandarin. We offer purpose-driven work in a collaborative environment, a flexible and open culture, and encourage employees to pursue their professional and personal passions. As part of our B Corp commitment, one of the essential measures of the success of our business is the positive impact we make on our employees. Our work inspires everyone to be change agents, bringing more empathy and connection to the world.


Love What You Do and Why You Do It! 

Participate Learning uses business as a force for good to connect teachers and students through global education programs. We are currently recruiting candidates searching for inspiring, fulfilling work who want to join us on our mission to unite our world through global education.


Position Summary 

The International Admissions Associate (IAA) is responsible for all aspects of converting teacher applicants into qualified candidates, from the admissions process to advising and the licensing of educators, to facilitating the successful placement of teachers in our partner schools.  They are the main point of contact for teacher candidates until the teachers arrive in the US.  The International Admissions Associate will report to the Admissions Manager.  


Essential Functions

  • Selection 

    • Screen and prepare for placement well qualified educators based on program qualification policies: review online applications and document screening, interview scheduling, documentation evaluation, background checks, reference checks, experience evaluations, on-going communications with prospects, etc.

    • Complete preliminary international credential evaluations for educators applying to teach in U.S. schools to determine licensure eligibility for each state. 

    • Review and edit teacher video clips for presentation to school clients.

    • Collaborate with colleagues to establish, evaluate and propose updates and changes to Admissions Policies and Procedures to maximize quality of candidates selected and evaluate effectiveness and efficiency of the overall selection process.

    • Create and manage physical files and digital records for all teacher prospects, ensuring confidentiality, validity of documentation submitted, thoroughness in information recorded and completeness of records for approved and placed candidates.

  • Advising and Support

    • Counsel educators as they show interest in applying – including facilitating their understanding of how to meet program requirements and whether the program is a good fit for them.

    • Identify teacher candidates that are best fit to specific positions and collaborate with Placement Team to facilitate their placement in these schools.

    • Support educators through placement and transition to the U.S. – ensuring they are well-prepared to begin their program, including that they complete Admissions courses and orientation, that they promptly obtain their visas and provide information/documentation required upon placement. 

    • Collaborate with Teacher Resources team and other colleagues in coordinating travel and transition logistics, ensuring a timely arrival in the US.

    • Collaborate with Teacher Resources team to maintain contact with initial term educators, as required to measure and evaluate success and/or failures of Admissions Assessment Center and process.

  • Recruitment

    • Manage the pipeline of prospects to meet school demand.

    • May represent Participate Learning at recruitment events.

    • Represent Participate Learning mission and goals with the international education community, including prospects, active program participants, and international as well as domestic program collaborators and partners.




Key Knowledge, Skill, Ability and Education Requirements 

  • General Education, Experience, and Skills

    • BEd, BA or BS required, preferably in education, international studies, or languages

    • Approximately 0-2 years experience in education, customer service, global recruitment or admissions preferred.

    • Fluency in English. Mandarin Chinese or Spanish language skills are a plus. 

    • Experience living in multiple countries is desired.

  • Knowledge of US education systems preferred.  

    • Ability to understand, apply, and interpret program rules, regulations, policies, procedures, specifications, standards and guidelines governing program acceptance.

  • Advanced analysis, problem-solving and attention to details: 

    • Ability to work well autonomously and under pressure with great attention to detail.

    • Ability to identify subtle distinctions and details and propose appropriate solutions when reviewing training, experience and international credentials in order to determine teacher acceptance and licensure.

    • Ability to maintain a resourceful and persistent attitude toward work to seek out and identify all possible avenues when confronted by challenges and setbacks.

    • Proactively escalate, or resolve and prioritize all issues associated with applications. 

    • Translate goals into specific action plans; proactively identify obstacles and develop resolutions.

  • Verbal and written communication: 

    • Superior verbal and written communications skills required to develop productive working relationships with external partners and program participants.

    • Familiarity with cross-cultural communication differences is required along with ability to effectively communicate with individuals from a variety of different cultural backgrounds.

    • Strong customer service orientation and the ability to provide efficient responses, and empathize with customer concerns, questions, or complaints. 

  • Teamwork

    • Must contribute and collaborate with other team members to share knowledge with the goal of continual group development, process design and improvement. 

    • Must be skillful at conflict resolution – striving to reach either consensus or compromise at all times.

    • Maintain flexibility and openness while facing shifting priorities 

  • Computer skills: familiarity with Microsoft Office Suite, handling Google documents and ability to quickly become proficient in new technologies required

  • Travel: Must be able to travel as required by the specialization, business needs and/or for professional development.

  • Confidentiality: Must use professional discretion and ensure that confidentiality of personal & professional information of program participants is maintained.


Key Measures 

  • Supply well qualified candidates, including the numbers of qualified educators by subject at the appropriate times as agreed upon with program administrators.  

  • Successful transition of new educators

  • First year success and renewal targets

  • Successful execution of assigned projects


Due to the nature of our work with teachers and schools, COVID-19 vaccine is a requirement for new hires, however the company will consider accommodations for disability and religious reasons.