Specific job functions include (but are not limited to):
- Provide administrative support to the Executive Director, including scheduling meetings, managing emails, and preparing documents.
- Greet and assist visitors, answer phone calls, and direct inquiries to the appropriate staff members.
- Manage the front desk area, ensuring a welcoming and organized environment.
- Handle incoming and outgoing mail and packages.
- Maintain office supplies inventory and reorder supplies as needed.
- Assist with basic bookkeeping tasks, such as data entry and expense tracking.
- Assist with event planning and coordination, including meetings and conferences.
- Perform general clerical tasks, such as filing, photocopying, and scanning documents.
- Collaborate with other team members to ensure efficient office operations.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Understands and adheres to all internal policies and procedures, training expectations, and AHCCCS covered guidelines.
- Works independently with minimal supervision.
- Manages multiple priorities with strong attention to detail.
- Ability to collaborate with other administrators and support personnel, management, and service recipients on a regular basis.
- Must demonstrate exceptional writing and communication skills.