Skip to main content

Staff Accountant

Job Details

American Psychiatric Association HQ - Washington, DC
4 Year Degree
less than 10%



The Staff Accountant I perform a variety of accounting activities related to receivables; compiles, computes, and records transactions into the organization’s financial accounting system; and checks transactions to locate and resolve discrepancies.


  • Responsible for account reconciliations including maintenance of schedule of balances for assigned balance sheet accounts and coordinating with budget managers on discrepancies
  • Responsible for preparing, reviewing, and submitting journal entries within our accounting system
  • Responsible for daily review and reconciliation of 3 bank accounts
  • Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues for appropriate resolution within state and federal rules and regulations
  • Advises APA staff and responds to internal and external queries through policy interpretation
  • Record funds received/owed by wire, ACH, credit card and check daily within subledger and general ledger system
  • Reconciles the investment accounts monthly and quarterly
  • Processes payroll biweekly, audits timesheets for completion and accuracy from staff, submits journal entry, prepares reports in system for staff
  • Works closely with the Senior Grants Accounting Manager on labor allocations for Indirect Cost (IDC) and Grant Reporting
  • Responsible for merchant accounts and loans journal entries
  • Assists in preparing audit schedules in support of the annual financial statement audit
  • Provides support to the Meetings and Finance Department during our Annual Meeting
  • Aids in the development of new policies and procedures
  • Backup for AP specialist and other duties as assigned


The Staff Accountant’s performance on these duties and responsibilities will be measured using the following competencies:


  • Performs more complex administrative or operational processes for Finance department to maintain Intacct, Paycom and other accounting systems
  • Contributes knowledge and skills to the day-to-day activities of Finance and HR, in reconciliations, processing payroll and investments
  • Provides suggestions and recommendations that improve processes and increase efficiency
  • Demonstrates proficiency in the use of accounting systems
  • Success is frequently measured by completing a small to medium set of tasks and demonstrating defined individual and group work environment behaviors


  • Work is primarily routine as methods and procedures are well-defined, but offers opportunity for being able to problem solve and work with supervisor to be more effective with accounting issues
  • Propose plans to manage direct responsibilities and assist with other aspects of the Finance department more effectively
  • Develops short-term plans/priorities for meeting individual goals
  • Identifies problems and issues. Implements known solutions with management approval
  • Recognizes out-of-scope problems and escalates them to the appropriate level


  • Relationships primarily center on collaborative work efforts within Finance and all APA’s departments
  • Relationships may include significant face-to-face interactions with members, customers, and vendors
  • Accurately differentiates and prioritizes information and/or issues and determines who needs to be consulted or kept informed
  • Uses tact and discretion to obtain cooperation and understanding on routine and non-routine matters


  • Demonstrates a general understanding of the Staff Accountant I relationships and responsibilities within the Finance department
  • Demonstrates general knowledge of policies, procedures, and terminology of the Finance department


  • No direct management or supervisor duties



  • BA/BS or least 2-3 years of relevant job experience
  • Minimum 2- 5 years of experience within accounts payable and receivable, preferably within non-profits or an association
  • Must exercise independent judgement in the processing and resolution of routine accounts payable matters
  • Knowledge and understanding of Payroll
  • Demonstrate and utilize a working knowledge of applicable laws and regulations

EOE, including disability/vets