Accounts Payable Associate

Organization Overview

PUC National is a non-profit organization that serves to promote, support, benefit, replicate, and carry out the purposes and mission of Partnerships to Uplift Communities (PUC) Schools. 

We have a contractual relationship with Partnerships to Uplift Communities (PUC) Schools to provide a variety of support services to the schools in NE Los Angeles and the NE San Fernando Valley.  This includes, but is not limited to Finance, Human Resources, Operations, IT and Data Management, facilities identification and acquisition, fundraising, grant management, college access, alumni relations, charter development and renewal, and compliance.

The Team Member we are searching for

The ideal Accounts Payable Representative believes in and is passionate about the mission and commitments of PUC National and exhibits this through their leadership, reflection, and collaboration to ensure schools’ success across the organization.

What you will need to accomplish:

• Receive and process internal check requests
• Perform accounts payable counting functions including receiving and matching invoices, account coding, and accounts payable related record keeping
• Review and match invoices with purchase orders and delivery receipts, generating data entry and processing for payment
• Verify invoices for quantity, unit pricing, and applicable discounts
• Process all debt service invoices
• Obtain approval from appropriate personnel for payment for invoices
• Research and answer vendor inquiries
• Receive and process internal check requests
• Assist schools with purchases if needed
• Provide assistance with the purchase order process
• Answer employee inquiries
• Maintain filing systems for all input documents
• Ensure that all independent contractors complete a W-9 form
• Prepare meaningful, concise, and accurate reports
• Perform AR as needed
• Answer phones in a timely manner
• Perform other duties as assigned 

What do we require from you?

Minimum Qualifications

Education:

• Currently enrolled in college or university required

• Bachelor’s degree from an accredited college or university in Business, related field, or equivalent training and experience strongly preferred

Experience:

• 1+ years of professional work experience in accounts payable and accounting preferred
• MIP experience is a plus
• Excellent knowledge of accounting principles

Skills and Abilities

• Operate adding machine and calculator
• Ability to work in high-volume environment, processing 100-125 checks per week
• Proficient with Microsoft Suite: Word, Excel, PowerPoint, and Outlook
• Excellent communication skills (verbal and written)
• Alignment with core characteristics required of every PUC employee: pursuit of excellence, innovation, community, tenacity, and authenticity
• Must be flexible and team-oriented
• Able to multi-task in a fast-paced environment
• Bilingual in Spanish preferred
• Strong work ethic, accountability, and ownership of work
• Regular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this position

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 30 pounds. To bend, sit, stand, squat, stoop, walk, push, pull, and reach with hands and arms at shoulder level or below. Always required to wear the appropriate safety equipment for the task, which may include gloves, goggles, aprons, belts, etc.

Compensation & Benefits:

• This is a full-time, hourly position
• Our benefits include:
  • Comprehensive group health benefits package, including medical, dental, and vision and additional voluntary benefits
  • 403b Retirement Plan with an annual contribution equal to 5%
  • Paid Time Off
  • Ongoing Professional Development

DISCLAIMER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.

PUC National is an equal opportunity employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.