Position title: Accounts Payable Clerk
Division: Administration
Department: Administration
Reports to: Controller
FLSA Status: Full-time/Non-Exempt
Compensation: $26.06 to $30.00 per hour, depending on level of skill and experience
Schedule: Monday to Friday, 8:00am to 4:30pm. Occasional evenings (<10%)
Location: 1560 Berger Drive, San Jose, CA 95112
About the San Jose Conservation Corps (SJCC+CS):
San Jose Conservation Corps + Charter School offers an engaging work environment focused on growth, teamwork, and making a positive impact. We value collaboration, respect diverse perspectives, and provide opportunities for employees to contribute their skills to create a hopeful and sustainable community. Whether you're passionate about education and development, environmental conservation, or community engagement, joining our team means embracing a shared commitment to service and the chance to make a meaningful difference. Be a part of our mission to create transformational change and learn more at www.sjcccs.org.
Position Summary:
The Accounts Payable Clerk is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. The Accounts Payable Clerk may also be responsible for other administrative duties within the accounting department such as filing paperwork, coordinating and/or attending team meetings, answering phone calls and emails, and other duties assigned by the Controller.
Job Duties:
- Obtain supporting documents to support paying the invoices;
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly statements;
- Review invoice extension and verify accounting codes;
- Ensure invoices are authorized prior to entering them into the organization's internal system
- Enter invoices on a daily basis;
- Ensure invoices are entered to meet monthly cutoff, enabling timely generation of monthly financials;
- Coordinate and process invoice payments to vendors;
- Obtain Controller’s prior approval before semi-monthly check runs;
- Obtain signature of checks;
- Communicate with vendors and staff regarding status of payments;
- Maintain files on account status, vendor information, and payments processed;
- Generate reports detailing accounts payables status;
- Understand expense accounts and cost centers;
- Understand compliance issues around accounts payable processes (W-9, sales tax, etc.);
- Other tasks assigned by Controller
- Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
Driving Record and Requirements: If the position is offered and accepted, candidates must submit a copy of their DMV driver’s record. The candidate also must possess and continue to maintain a valid California Class C driver’s license and a clean driving record.
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in the United States. Please be informed that San Jose Conservation Corps + Charter School will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
Medical Verification: State law requires all employees working with youth to provide medical verification of negative tuberculosis test results within the last year. Employees will also be required to submit proof of COVID19 vaccination.
Background Check and Fingerprinting: If the position is offered and accepted, candidates will be required to undergo Live Scan Fingerprinting as well as a background check, which includes a state and federal criminal history record check.
Drug Screen: If the position is offered and accepted, candidates will be required to undergo and pass a 5-panel drug screen.
Salary and Benefits
- Salary for this position ranges from $26.06 - $30.00 per hour. The salary is based on a level of skill, experience, and education that meets or significantly exceeds the minimum requirements for this position, and is commensurate with the compensation scale;
- 403(b) Retirement Benefits with up to 3% employer match after 1 year of service;
- Credit Union and Employee Assistance Plan;
- Medical, Vision, Dental, and Life Insurance ;
- Holiday, Vacation, and Sick Pay;
- Subsidized annual Eco Pass.
San Jose Conservation Corps + Charter School is a safe, inclusive environment that welcomes individuals from diverse backgrounds and experiences. We strongly encourage individuals from marginalized or underrepresented groups to apply. We understand that some applicants may feel discouraged when they see a long list of job requirements and do not meet every single criteria - we urge you to apply nonetheless. At SJCC+CS, we do not seek a "perfect" candidate because we believe in our core values of Respect, Education and Development, Safety, Empathy, and Equity and Inclusion. If you are enthusiastic about making a difference, passionate about our mission, and dedicated to our values, we invite you to apply. Join us in creating a culture of excellence and transformational change.
Competencies
Vision & Mission: Understands the organization's vision and mission.
Strategic Thinking: Understands role and responsibilities as it relates to departmental goals and overall company’s strategic plan.
Culture: Demonstrates awareness of organizational values of Respect, Learning & Development, Safety, Empathy, and Equity & Inclusion.
Communication: Demonstrates good verbal and written communication skills.
Team: Participates as an effective team player and demonstrates strong people skills.
Business Acumen: Demonstrates computer proficiency including email, MS Office, publishing, website skills, social media knowledge.
Customer/Client Focused: Focuses on internal and external stakeholder needs.
Best Practices: Follows policies and procedures of role/responsibilities as outlined.
Emotional Intelligence/Self Mastery: Demonstrates emotional intelligence and self-mastery by placing value in continued personal growth.
Data-Informed Decision Making: Reports data as requested in a timely manner. Quality of work is in line with the expectations outlined by the requesting party.
Work Environment & Requirements
Position may require prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far and near vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The nature of the work may require the incumbent to work outdoors, work at heights, lift, carry and push equipment and materials weighing up to 50 pounds and work evenings, weekends and holidays. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Equipment Used: desktop computer, laptop computer, keyboard, mouse, mobile cell phone, handheld (wired) phone.
Reasonable Accommodations: The San Jose Conservation Corps + Charter is committed to the full inclusion of all qualified individuals. As part of this commitment, SJCC+CS will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HOwens@sjcccs.org.
NOTICE: The statements herein are intended to give a broad description of this job function and should not be construed as an exhaustive list of all responsibilities, duties and skills required. Other duties and/or projects may be assigned.
SJCC Commitment to Diversity, Equity, and Inclusion:
The San Jose Conservation Corps + Charter School provides equal employment opportunities to all employees and applicants for employment. The Corps and School does not discriminate based on an individual's race, sex, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, military and veteran status, sexual orientation, age, gender, gender identity, gender expression, genetic information, hair style, hair texture or any other basis prohibited by law. Working at SJCC+CS means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, benefits, and training. SJCC+CS makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Employment At-Will
The San Jose Conservation Corps + Charter School is an “At-Will” employer. This means that employment with SJCC+CS is voluntarily entered into and staff members are free to resign at any time. Similarly, SJCC+CS may terminate the employment relationship at any time, with or without cause or prior notice, as it deems appropriate. This at-will employment relationship can be changed only in a written agreement signed by the staff member and the Executive Director of SJCC+CS.
**SJCC+CS IS A MANDATORY COVID-19 VACCINATION EMPLOYER**
All new hires will be required to provide proof of vaccination absent an approved medical or religious exemption prior to their start date. If a new hire is in the process of being vaccinated, their start date may be adjusted to a future date after they have been vaccinated. Fully vaccinated means at it has been at least two weeks since the person has completed the entire recommended initial series of a COVID-19 vaccine.
To Apply: To apply, please complete an application via the San Jose Conservation Corps’ website at www.sjcccs.org/jobs. The application deadline is 11:59 PM on November 30, 2023.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.
Please contact Hefziba Owens, Recruiter / Onboarding Specialist via email at HOwens@sjcccs.org if you have any questions.
