Keeneland Full Time Special Event Planner
Job Details
Keeneland Association - Lexington, KY
Full Time
$55,000.00 - $60,000.00 Salary/year

Oversee coordination, planning and catering for special events booked at Keeneland to deliver an exceptional experience. While this position will plan a variety of events, the focus will be on weddings. Coordinate event details with supporting departments at Keeneland to ensure the highest level of service. Serve as the Keeneland representative, attending events and meetings with nights and weekend work required.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Other duties may be assigned.

 

Race Meet- Group Sales

  • During race meet, focus on sales and planning of events in spaces assigned by Events Manager.
  • Serve as Keeneland representative for assigned spaces, managing catering orders each day. Act as the liaison between the client and the Keeneland Hospitality team.
  • Identify ways to educate guests on the sport of racing to help cultivate a new fan base.
  • Collaborate with other departments on ways to enhance the race day experience for the group; i.e. Keeneland Shop, Tours, BETologists.

Keeneland Special Event Program

  • Once a facility is secured by the Event Sales Manager, assist the client to plan the details of the event and coordinate with other Keeneland departments. Work with clients to plan each event in detail, including menu planning. Make recommendations to enhance the guest experience.
  • Communicate all event needs with the catering team and all other departments at Keeneland to ensure the events success.
  • Serve as the Keeneland liaison for special events, always placing an emphasis on customer service.
  • Utilize event software to provide layouts and diagrams of facilities to clients and setup team.
  • Assist in coordinating set-up and breakdown with the setup team.
  • Provide on-site supervision for meetings and events working with Catering Manager and any necessary Keeneland staff.
  • Post event follow up with internal departments to create detailed post-event reports.
  • Coordinate ancillary services for contracted clients such as audio visual, IT as well as requests for handicapping seminars, tours, etc.
  • Input events into Keenelands calendar program and coordinate event responsibilities with Keeneland departments.
  • Ensure department is up to date on wedding trends and expectations from clients.
  • Involvement in industry groups is encouraged with a focus on enhancing the wedding experience at Keeneland.
  • Assist in the planning of internal events and meetings
  • Assist in the up-keep of the event software.
  • Perform administrative functions related to special event program.

 

Preferred 3-5 years of relevant event planning experience.

 

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