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Facilities Coordinator

Job Details


Position Summary
The Facilities Coordinator is hands-on and responsible for assisting with the repair and maintenance of all NECC clinics, buildings and storage facilities. The person who holds this position works with the Operations Department to plan, budget and schedule facility modifications. The position ensures that NECC has a full inventory of all aspects of each clinic facility (owned or leased), storage locations and other site-relevant details.

Flexible, may require some evening and weekends
Hours worked per week may exceed 40 hours

Primary Duties and Responsibilities
Assists with oversight of construction, repair and furnishing of NECC's Real Estate Assets including company owned buildings and parking lots and leased clinic facilities

Perform routine facility maintenance, including:
Ceiling tile replacement
Minor electrical and plumbing repair
Small wall repairs, ie. filling drywall, painting patches
Other tasks as assigned by Supervisor
May work with IT Department with internal low voltage related deployments, coordinating facility access, and procurement of electrical or HVAC vendors
Provide support to Clinic Managers and NECC Departmental Staff regarding facility-related inquiries, such as:
General cleaning and maintenance of site
Utility related repairs (HVAC, electrical, plumbing, flooring, etc.)
Office equipment needs and purchases
Facility safety related needs
Exterior upkeep such as landscaping, bulk trash disposal
Storage facility maintenance
Regular follow up regarding facility needs
Other projects as assigned by Supervisor
Coordinate with third-party vendors and contractors to execute work orders as requested
Research cost-efficient options for capital repairs, industrial equipment replacement, and complex renovations
Assemble procurement documents of goods and services in accordance with NECC policies and procedures
Maintain vendor records, contracts, agreements, invoices, payments, and other appropriate documentation per vendor
Monitor relevant federal, state, and local government codes and guidelines and report modifications or upgrades
Maintains all facilities at constant audit readiness for internal and external audits
Provides weekly and monthly reports to Executive Director


Minimum Requirements
Microsoft Office/Word/Excel/Outlook
Excellent Communication Skills
Excellent Customer Service Skills
Bi-lingual Spanish/English (preferred)
Ability to work as a team player and work independently
Reliable transportation
Must be able to travel from facility to facility
This position requires 10 % travel with frequent travel outside the local area. Some overnight and/or interstate travel.

Required Education/Experience and/or Licensure/Certification
Bachelor’s degree in related field
Minimum 3-5 years of progressive facility management experience, preferred
Commitment to goals and philosophy of Northeast Community Clinic
Valid State Identification

Physical Requirements and Working Conditions
OSHA Category 3 Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
The work is majority of the time sedentary in nature.
The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.