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Facilities Manager

Job Details


Position Summary
The Facilities Manager is responsible for managing the design, planning, repair and maintenance of all NECC sites, buildings and storage facilities. The person who holds this position plans, budgets and schedules facility modifications, including estimates of equipment, storage(s) labor and other related costs. The position ensures that NECC has a full inventory of all aspects of each site, storage(s) places and rentals. The Facilities Manager maintains all necessary documentation, policies and procedures to comply with all aspects of local, state and federal regulations and maintain NECC facilities in a constant state of audit readiness.

Flexible, may require some evening and weekends
Hours worked per week may exceed 40 hours

Primary Duties and Responsibilities
Oversees the design, space management, construction, repair and furnishment of NECC's Real Estate Property including:
1. Buildings
2. Parking Lots
3. Gardens
5. Security
6. Utilities
Develops and plans facility budgets for all clinics (new and existing) including equipment and construction for all proposed services provided at each facility.
Develops and implements procedures and processes for Construction, Repairs, and Maintenance of each site
Maintains organized and detailed records of equipment, medical records and other confidential files and or equipment, which include date(s) of storage, archive and destruction.
Procures of Goods and Services in Accordance to NECC procurement policies and procedures
Coordinates services with all relevant parties including NECC Departmental Staff, Contractors, Vendors, and Consultants.
Oversees the cleaning and maintenance of each site
Ensures sites meet all relevant Federal, State, and Local Government Codes
Maintains all facilities at constant audit readiness for internal and external audits.
Provides weekly and monthly reports to Executive Director
Other duties as assigned by supervisor


Minimum Requirements
Microsoft Office/Word/Excel/Outlook
Excellent Communication Skills
Excellent Customer Service Skills
Bi-lingual Spanish/English (preferred)
Ability to work as a team player and work independently
Reliable transportation
Must be able to travel from facility to facility
Reliable transportation
Must be able to travel from facility to facility
This position requires 10 % travel with frequent travel outside the local area. Some overnight and/or interstate travel.

Required Education/Experience and/or Licensure/Certification
Bachelor’s degree in related field
Must be at least 18 years old
High School Diploma or GED equivalent
Minimum 3-5 years of progressive facility management experience, preferred
Commitment to goals and philosophy of Northeast Community Clinic
Valid State Identification

Physical Requirements and Working Conditions
OSHA Category 3 Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
The work is majority of the time sedentary in nature.
The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.