Accounts Payable Specialist
Job Details
Corporate Office - Coppell, TX

Job Summary

The Accounts Payable Specialist is responsible for performing a range of accounting tasks and reviewing communities’ records as well as assisting the Controller with monthly close process and review of the financial statements with the heavy focus on accounts payable cycle.

Essential Duties

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.


  • Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconcile processed work by verifying entries and comparing reports and balances.
  • Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
  • Charge expenses to accounts and cost centers; accurately record and post entries.
  • Ensure prompt payment of invoices after verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Accurately review, code, and process vendor invoices in accordance with company policies and procedures
  • Perform monthly accounts payable reconciliations, including reconciling monthly statements and transactions.
  • Audit and process credit card bills.
  • Record entry of, verify documentation for, and distribute petty cash.
  • Calculate and report sales tax based on paid invoices.
  • Address and respond to vendor payment inquiries.
  • Support company cost cutting measures by monitoring for discount opportunities.
  • Issue stop payments when necessary.
  • Schedule and prepare checks.
  • Resolve purchase order, contract, invoice, or payment discrepancies.
  • Provide assistance and support to Controller in a variety of tasks, including month end closing, reporting, etc.
  • Maintain accurate records and files.
  • Other duties as assigned.




Education & Experience:  

  • High School Diploma or Equivalent required; an Associates or Bachelor’s degree in accounting, finance, or related field preferred.
  • Two (2) or more years of experience in accounts payable required.
  • Two (2) or more years of work experience in a customer service or administrative role required.
  • Three (3) or more years work experience in the multi-family property management industry preferred.
  • Demonstrated experience in evaluation and selection of technology products.

Licenses & Certifications: 

  • Certified Accounts Payable Professional (CAPP) certification preferred.

Knowledge & Skills: 

  • Must possess demonstrated effective written and verbal communications skills.
  • Strong data entry skills.
  • Strong general math skills.
  • Working knowledge of GAAP.
  • Ability to maintain confidential and meticulous records.
  • Strong analytical, problem-solving, critical thinking, planning, and execution skills.
  • Ability to work independently and in a team environment.
  • Excellent organizational and time management skills.
  • Excellent attention to detail.
  • Excellent customer service skills.
  • Proficient with Microsoft Office Suite or related software; possesses strong general computer skills.
  • Proficient with or the ability to quickly learn accounting software/systems.
  • Proficiency with or the ability to quickly learn Entrata software and/or other Property Management software/systems.
  • Bilingual ability in English and Spanish preferred, but not required


OTHER REQUIREMENTS: Valid driver’s license required