A/R Supervisor
Job Details
GAC - Washington St - Winchester, KY
Full Time

Since helping to create this industry, GenCanna remains the single-source, full-service provider for premium hemp-derived CBD and other best-in-class cannabinoids. Located just outside of Lexington, Kentucky, GenCanna offers a broad and innovative variety of custom formulations, value-added products, and bulk ingredients to meet diverse customer needs, including industry-leading flavored oil drops, water-soluble liquids and powders, and high-quality distillates.

Position Summary

The A/R Supervisor (ARS) is responsible for a variety of duties including the coordination of invoice processing, maintenance of vendor master information, and periodic reporting of the Accounts Receivable process. The ARS manages all activities and operations in the Accounts Receivable function and provides recommendations, improves systems and procedures, and initiates corrective actions.

Position Specific Responsibilities

  • Daily management of the AR process by preparing, posting, verifying, and recording customer payments and transactions
  • Prepare and present daily, weekly, monthly AR reports for review
  • Communicate and follow up on a timely basis with the sales team and record customer payments in Salesforce; prepare and maintain the Sales Database
  • Provide direct support to sales team for any reporting needs
  • Prepare invoices according to company practices and draft correspondence for standard past-due accounts and collections
  • Identify delinquent accounts by reviewing files; manage communications with delinquent accountholders
  • Maintain and update customer files, including supporting certificates/documents, name or address changes, mergers, or mailing attentions
  • Manage and reconcile revenue and deposit accounts each month
  • Adhere to established internal controls, policies, and execution of company procedures
  • Assist with auditors by fulfilling requests including, but not limited to, those relating to accounts receivable
  • Management of Avalara Tax compliance software
  • Track and manage monthly sales data for NEXUS thresholds and register for any states/jurisdictions that NEXUS has been met
  • Update and manage Avalara CERT-Capture online database
  • Collect and upload sales tax exemption certificates; review and approve monthly/quarterly sales tax returns
  • Support AP processes, (i) by verifying, posting, and recording vendor invoices for payment and (ii) by assisting the AP Manager as requested

Education and Experience

  • Bachelor’s degree preferred

  • Minimum five years’ experience

  • Advanced Excel skills

  • Experience working within an ERP and CRM environment

Professional Qualifications

  • Collaboration

With individuals of all levels, departments, and backgrounds, internal and external to the company.  Everyone’s participation is important to your and our success

  • Commitment

Giving 100% effort 100% of the time

  • Communication

Effective listener, speaker and writer

  • Confidentiality

Maintains confidentiality and complies with privacy legislation

  • Integrity

Always doing the right thing, regardless of who is or is not watching

  • Personal Presentation

Dress business casual for the office environment and when meeting customers directly and virtually

  • Respect

For yourself, co-workers, our customers and vendor-partners

  • Time Management

Organize, prioritize, and execute multiple tasks in a fast-paced environment

  • Timeliness

Both in reporting to work and meetings, and executing assigned tasks