Assistant Project Specialist
Job Details
Experienced
Corporate Headquarters - Huntington Beach, CA - Huntington Beach, CA
Full Time
High School
None
Day
Admin - Clerical
Description

Position Summary: The Project Specialist role coordinates and executes Publishing Operations tasks for the department, including but not limited to the following: legal and financial document routing and processing, product data reporting, product data creation and maintenance, scheduling, and post-production tasks.

Essential Duties / Responsibilities:

  • Maintain cross-functional communication within the department and across the company through data, systems, and reporting, to ensure stakeholders are in alignment throughout the product development cycle.
  • Use tools and systems within the department to ensure the accuracy, effectiveness, and efficiency of scheduling, contact management, and other processes.
  • Manage the accuracy and timeliness of data.
  • Coordinate and execute Publishing Operations tasks for the department, including but not limited to the following: legal and financial document routing and processing, product data reporting, product data creation and maintenance, scheduling, and post-production tasks.
  • Develop and maintain documentation of team and department processes, as needed.

 

Qualifications

Minimum Qualifications:

  • Bachelor’s degree or equivalent experience
  • 2 years of professional experience in journalism, publishing, business, or related field a plus
  • Intermediate proficiency in Excel, preferred (e.g., lookups, basic formulas and functions)
  • Experience in publishing industry a plus
  • Experience with data and scheduling a plus
  • Analytical thinker—process, systems, and data integration
  • Problem solver/innovator who can organize complex processes and/or information involving multiple, detailed tasks and multiple inputs
  • Excellent interpersonal and communication skills
  • Superior attention to detail and follow-through
  • Collaborative, team-oriented work style—cross-department collaboration is key!
  • Ability to work independently and demonstrate commitment to both quality and tight deadlines

Physical Requirements:

  • Sit for extended periods of time, including at a computer.
  • Occasional lifting up to 15 lbs.
  • Repetitive hand and wrist movements for frequent use of computer keyboard and mouse.

Work Conditions: General office environment, Work From Home during Covid-19 Pandemic


Teacher Created Materials (TCM) is an equal opportunity employer and as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, disability status or status as a protected veteran. This policy of non-discrimination and affirmative action applies to all levels of employment and to all employment practices, including (but not limited to) compensation, benefits, transfers, layoffs, educational, training, recreational and social activities.

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