Program Clerk

PURPOSE

The Program Clerk provides administrative support for all areas of the company.

PHYSICAL DEMANDS, WORK ENVIRONMENT AND COVID REGULATIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Physical Demands

• Sitting and standing for prolonged periods of time
• Reaching, handling, communicating, using near vison/visual depth perception
• Must be able to lift and carry up to 40 lbs
• Must be able to push/pull respectively up to 50 lbs

Work Environment

• Subject to constant interruptions
• Exposed to antisocial behavior and to various types of pathogens
• Must be able to perform duties from home when circumstances are unavoidable

COVID Regulations

• In accordance to State Licensing requirements, all program staff must provide proof of vaccination or provide a religious or medical exemption
• Exempt employees are required to be tested routinely
• Additional testing for all employees may be required but is subject to change depending upon circumstances

ACTIVITIES

• Work Hours: Monday - Friday, 8:00am- 3:30pm
  • Regular attendance and punctuality are expected of all employees.
• Travel: as needed between facilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Answering, making and directing phone calls
• Taking and distributing messages
• Organizing and scheduling appointments
• Organizing and coordinating meetings
• Handling inquiries and incoming work requests
• Reviewing files and records to answer requests for information
• Checking and distributing documents and correspondence
• Maintaining filing systems
• Compiling records of office activities
• Photocopying, scanning, faxing, and sending emails
• Preparing and sending outgoing mailings and packages
• Typing documents and correspondence
• Checking and entering data
• Updating and maintaining databases
• Coordinating workflow
• Monitoring and ordering inventory of office supplies
• Research
• Keeping office area neat and tidy
• Communication: Verbal, Written

EDUCATION AND EXPERIENCE

• knowledge of relevant software applications including MS Office, Word and Excel
• proficient in use of email and internet
• good numeracy skills
• accurate keyboard skills
• knowledge of office management systems and procedures
• knowledge of administrative procedures
• knowledge of basic accounting procedures

KEY COMPETENCIES AND SKILLS

• organizational and planning
• time management skills and the ability to prioritize work
• data management
• attention to detail and accuracy
• problem-solving
• adaptability
• customer service orientation
• teamwork
• communication skills
• verbal and written
• confidentiality

QUALIFICATIONS:

• High School Diploma/GED
• 2 Years related field
• Valid CA Drivers License
• VDDP Certification
• Must be efficient in the use of company vehicles with and without wheelchair lift -
• DOR/FBI fingerprint clearance
• OIG Clearance
• LIC 508B
• Drug Clearance
• Physical
• Automotive Insurance Clearance

CERTIFICATES:

• CPR & First Aid Training
• 2 Hour Sexual Harassment Training (within six months of hire)

DRESS CODE

• Professional Business Attire
• Follow Company Dress Code Policy

PHYSICAL DEMANDS:
Prolonged Period:

• Walking
• Standing
• Sitting Squatting/Crouching
• Firm Grasping
• Reaching

Communication:

• Verbal
• Written
• Using near Vision/ Visual Depth Perception
• Hearing direction, and instruction

WORKING CONDITIONS:

• Workshop environment, subject to constant
• Exposed to anti-social behavior and to interruptions. various types of pathogens.
• Fast pace office