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VP, Finance and Administration (Remote)

Job Details

Remote - Palo Alto, CA
Fully Remote
$180,000.00 - $200,000.00 Salary/year


About Benetech

Benetech believes that equitable access to education is a human right. Our technology and services break down systemic barriers and empower all learners regardless of ability. Around the world, we partner with local communities to expand inclusive and equitable education opportunities. To date, we have delivered more than 20 million accessible books helping over 1.5 million students, jobseekers, and adults to read, learn, and pursue their dreams. People at Benetech believe strongly in the mission, and we work hard to embody our Truths each day.

Attracting Candidates From All Backgrounds

Our Benetech team reflects the diversity of the people we impact. We hire great people from a wide variety of backgrounds, including members of historically marginalized or oppressed communities because it makes our organization stronger.

Research shows that individuals only apply to jobs if they meet all of the qualifications. We know there are great candidates who might not check all of the boxes and possess important skills we haven't thought of. If that's you, apply and tell us about yourself.

The Opportunity

The Vice President is responsible for all financial reporting and planning, People and Culture, and IT of the organization. We are seeking a special leader who is highly motivated to help us make a positive social impact and enjoys a continually evolving, fast-paced environment.

You will join a seasoned Administration team of 6, reporting to the CEO and operating in a new Finance systems environment that has recently gone through a transformation. This will be a remote position.

Key Responsibilities

This is a very hands-on role, but the variety is great and scales from the basics to key finance disclosures. We receive major Federal grants and strong government accounting experience is a must.


Budgeting, Finance, and Accounting (manage staff of 2)

  • Oversee and lead annual budgeting process in conjunction with the Program and Department managers. Administer and review all department financial plans and budgets; monitor progress and changes; and keep leadership abreast of the organizations financial status.
  • Develop and monitor budgets for government and non-government contracts and grants.
  • Prepare annual indirect rate submission to Department of Education. Maintain fiscal compliance with all government and private funding sources as well as local, state, and federal agencies.
  • Oversee regular reporting to appropriate staff on the financial status of all restricted grants. Coordinate with appropriate staff to ensure that all grant-reporting is accurate, complete and submitted on time.
  • Ensure financial management system, finance related policies and processes include all appropriate controls to maintain the fiscal integrity of the organization.
  • Lead the annual financial audit process and tax preparation. Manage year end closing, pre-audit reconciliations, and audit field work. Review audit reports and annual tax returns.
  • Represents Finance in senior leadership meetings. Present financial matters to Board, Audit and Finance Committees. Work with Committee members on recommendations and approvals.

People and Culture

  • Plan, lead, direct, develop, and coordinate the policies, activities, and staff of two in the People and Culture department, ensuring legal compliance and implementation of the Benetech's mission and talent strategy.
  • Collaborates with senior leadership to understand the organization's goals and strategy related to staffing, recruiting, and retention.
  • Oversees the administration of human resource programs including, but not limited to, compensation, benefits, and leave; payroll, disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
  • Coordinating across functions diversity and inclusion initiatives
  • Supervise semi-monthly payroll for exempt and non-exempt employees and bi-weekly payroll for non-exempt employees in a multi-state environment (both semi-monthly for exempt and non-exempt.


  • Supervise an IT team of two who have responsibility for IT infrastructure and systems performance to assess operating costs, productivity levels, upgrade requirements, and other metrics and needs. Oversees security of systems, networks, and enterprise information. Ensure all periodic national, state and local filings are completed (e.g., annual tax filings, workers' compensation and unemployment and insurance filings, tax exemption filings, non-profit and fundraising registrations).
Qualifications and Core Competencies

The ideal candidate will be passionate about the mission of Benetech and have at least 10 years of professional experience:


  • Experience with nonprofit financial reporting and audit coordination
  • Ability to translate financial concepts to, train, support, and collaborate with programmatic and fundraising colleagues without finance backgrounds.
  • Knowledge of and ability to apply 2 CFR 200 Uniform Guidance regulations to specific grants. Familiarity with direct and indirect costs, assessing these costs, and preparing indirect cost rate calculations.
  • A successful track record in setting priorities; keen analytic, organization and problem-solving skills that support and enable sound decision-making.
  • Supervisory experience required
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Team player, creative problem-solver, entrepreneurial spirit, genuine passion for Benetechs mission.
  • Operations and systems savvy: continuous improvement mindset to maximize efficiencies in our Intacct and Paycom environment. You will be the lead Intacct Sage administrator.
  • Commitment to diversity, equity and inclusion, as well as a high level of cultural competence.
Travel Obligations

Travel for this position may be up to 5%

Physical Demands and Working Environment

The bullet points below are representative of the physical demands and working environment that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential job functions.

  • Standard / Remote office setting; proximity to office equipment that includes electronic devices.
  • Must remain at a workstation for at least 50% of the time; will need to use equipment that includes electronic devices.
  • Perceive and interact with text, media, and people.
  • Communicate and accurately exchange information with text, media, and people.