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Payroll and Business Office Specialist

Job Details

The Fessenden School - West Newton, MA
Full Time
Non-exempt / Hourly


About Us

The Fessenden School is an independent day and boarding school serving 541 students in Pre-K to Grade 9 in West Newton, MA. The Fessenden School’s mission is to teach, nurture, and celebrate growing boys; cultivating each boy’s individual potential and developing in balance his mind, character, heart, and body in an inclusive and joyful community. For over 100 years we have been committed to the education of boys, and our facilities, curriculum, and programs are designed with the necessities of boys in mind. 



Position Summary

The Payroll and Business Office Specialist assists the daily operations of the Business Office.  Duties include Payroll, HR, and Accounting/Billing support.



Principal Duties and Responsibilities (Essential Functions)

  • Payroll

    • Process biweekly and semi-monthly payrolls in Paycom.

    • Communicate with various departments to receive and streamline payroll information acquisition.

    • Train new employees on Fessenden’s payroll system (Paycom).

    • Handling payroll questions and completing any other tasks necessary for monitoring and overseeing a company's payroll process.

    • Continue to implement processes and/or technologies to improve the payroll function.

  • Human Resources Support

    • Onboard new employees.

    • Notify departments of new hires and departing employees.

    • Assign electronic checklists, tasks, and trainings to employees.

    • Complete employment verifications.

    • Track employee data.

    • Assign employee letters.

  • Accounting/Billing support

    • Maintain student billing accounts in Blackbaud’s Tuition Management.

    • Payment processing.

    • Journal entries and account reconciliations.

  • Other support to CFO, Controller and Director of HR, as needed.

  • Other duties as needed or assigned.


Qualifications & Skills


  • 3-5 years payroll experience.

  • Excellent verbal and written communication skills, multilingual is a plus.

  • Critical thinking skills and the ability to problem solve.

  • Excellent accuracy, attention to detail, and customer service oriented.

  • Ability to work independently with minimal supervision.

  • Ability to work in a diverse environment, as our staff, student body and their families come from multiple countries and cultures.

  • Strong organizational skills; ability to establish and manage multiple priorities.

  • Strong computer and technical skills, including Excel, software proficiency and data analysis are necessary.



  • Bachelor's degree in Business Administration, Human Resources, Finance or Accounting.

  • Knowledge of automated financial and accounting reporting systems.

  • Prior experience with billing and accounts receivables.

Physical Demands and Work Environment

The physical demands described here are representative of those that are essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The requirements for performing the duties of this position are as follows:

  • Frequently required to walk, stand, sit, talk, and hear.

  • Regularly required to bend, stoop, crouch and/or kneel.

  • Occasionally required to lift and/or move objects weighing up to 25 pounds.

  • Majority of work is performed in an office, sitting and standing for long periods.