POSITION: Human Resources Generalist
REPORTS TO: Director, Human Resources
STATUS: Full-time, Exempt (40 hours/week)
LOCATION: Hybrid
SALARY: $70,000 - $90,000 / annual
GENERAL DESCRIPTION:
The Human Resources Generalist manages and executes various HR functions to support the organization's goals and objectives. Therefore, the human resources generalist plays a vital role in supporting the organization's human capital needs by effectively and efficiently managing HR functions. This also involves collaborating with management and employees to foster a positive work environment, ensuring compliance with employment laws and regulations, and effectively administering HR policies and procedures.
SOME ESSENTIAL DUTIES & RESPONSIBILITIES
1. Recruitment and Onboarding:
- Coordinate recruitment efforts by creating, managing, and updating applicant tracking for positions, scheduling interviews, and facilitating the hiring process with hiring managers or candidates.
- Oversee new employee onboarding, including completing the I-9, introducing the HRIS system, and providing an overview of company policies.
2. Training & Development:
- Assist the Human Resources Director with planning and providing training workshops and programs.
- Identifying or coordinating training programs in HRIS systems or on-site training programs to enhance employee skills.
- Participate in professional associations such as AICCU, CUPA, and Chambers of Commerce to remain apprised of changes in the field and ensure ongoing compliance.
- Participate in appropriate ongoing HRIS or computer software applications training to accomplish the department or University's objectives (e.g., 365 SharePoint, Excel, HRIS systems reporting features).
- Attend seminars or webinars to receive updates on legal compliance in the Human Resources area. This will ensure that you are familiar with any upcoming laws and regulations affecting NDNU and can adequately interpret them when asked.
3. HR Compliance:
- Ensure compliance with federal, state, and local employment laws and regulations.
- Answer employee questions about policies described in handbooks or research responses and provide additional information and interpretation as needed.
- Maintain accurate employee records and HR documentation, including personnel files (digital, electronic, and manual), I-9 forms,
- Keep the Human Resources Director apprised of employee concerns, questions, or policy interpretation issues.
4. Institutional Events and Recognition:
- Assist the HR Director with the annual Service Awards Luncheon
- Assist with the coordination of the annual Open Enrollment or equivalent.
5. Communications and Technology:
- Update and maintain the Human Resources Department website, training updates/links, policies, and benefits information/links)
- Continually review and improve communication vehicles and technology to streamline processes and improve services.
6. Benefit Administration:
- Coordinate ongoing benefits administration and advise employees regarding benefit plans, policies, and procedures.
- Process benefits changes.
- Reconcile monthly benefits invoices.
- Reconcile monthly 403-(b) deposits.
- Prepare and submit annual employer contributions to the retirement plan.
- Monitor COBRA Enrollments, ensuring compliance.
- Manages and monitors employee's leave of absence.
- Ensure employees are appropriately enrolled in benefits or necessary declinations are on file.
- Manage and monitor employee's sick and vacation accruals.
- Work with employees who have qualifying events to ensure benefits are appropriately updated.
- Coordinate open enrollment activities.
- Work closely with the Benefits Broker to ensure institutional and employee needs are being met.
- Process and monitor workers' compensation claims.
- Process and monitor unemployment claims.
7. HR Administration:
- Manage HRIS (Human Resources Information System) and other HR-related systems to maintain accurate employee data and generate reports.
- Create User and access accounts in the HRIS system.
- Manage faculty and consultant contracts.
- Track due dates, leave, and benefit eligibility, and advise employees of deadlines and procedures.
- Assist with payroll processing, deductions, and payroll inquiries.
- Monitor and maintain driver's training.
- Manages and reconciles department and recruitment expenses.
- Complete annual surveys
8. Serve as contact and assist with implementing emergency preparedness plans and ongoing safety programs.
9. Other duties as assigned
Working Conditions:
- The Human Resources Generalist typically works in an office environment.
- Sitting for long hours, working at a computer workstation for extended periods.
- Make ergonomic adjustments to workstations as necessary and order proper equipment to create an acceptable resolution of reported issues.
- Monitor/report other working conditions and suggest/administer resolutions as needed.
- Occasional travel may be required for recruitment activities or training sessions.
EDUCATION, EXPERIENCE, AND TRAINING
Any combination of experience and training that would provide the required knowledge and abilities in qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Education:
- A bachelor's degree is required.
Experience:
- At least four years of human resources experience or demonstrated relevant experience is preferred.
Knowledge, Skills, and Ability:
- Excellent initiative skills: the demonstrated ability to research, problem solve, and recommend solutions.
- Excellent organizational skills with the ability to multi-task under pressure.
- Excellent communication skills (verbal/written).
- Interpersonal skills with strong customer service orientation.
- Excellent office management skills and attention to detail.
- Intermediate computer skills and HRIS systems (Paycom preferred), including MS Office, SharePoint, 365 applications, etc.
- Ability to work as a team member or independently.
APPLICATION PROCEDURES:
NDNU is committed to providing an educational environment that supports a diverse student population. All completed applications will be carefully reviewed. Please upload a cover letter and resume. In your cover letter, express why you are interested in this position and outline or detail your qualifications; otherwise, you will be disqualified. All candidates will be given a project or written exercise as a part of the hiring process to demonstrate the required skills for this position. Please also include any information about your experience(s) working in a fast-paced, multi-tasking environment and what qualities you would bring to support this commitment to inclusive excellence at NDNU.
** You will be required to meet all eligibility requirements according to U.S. Citizenship and Immigration without sponsorship when offered the position. Please note that we will not be paying for any relocation expenses. **
** You will be required at the time of being offered the position to meet all the requirements for
Founded in 1851, Notre Dame de Namur University (NDNU) is a dynamic institution whose reputation for excellence and commitment to the development of the whole person comes from its heritage as a Catholic institution founded by the Sisters of Notre Dame de Namur. Our faculty is committed to carrying out these core values throughout the curriculum.
For over 150 years, NDNU has served students not traditionally represented in higher education. NDNU is a fully accredited master's university, a Hispanic Serving Institution (HSI), and an Asian American Native American Pacific Islander Serving Institution (AANAPISI). We enroll many first-generation students. NDNU serves a diverse student body from various backgrounds and experiences and actively commits itself to educational access for all students.
