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Administrative Assistant/Bookkeeper

Job Details

Corpus Christi, TX
$33,000.00 - $33,000.00 Salary/year

Position Description

Ss Cyril & Methodius Parish is seeking a full-time Administrative Assistant/Bookkeeper to be responsible for handling administrative and bookkeeping duties for the parish and school. The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

  • Work with the pastor and finance council on budgeting for the parish and school.
  • Be able to report on the financial status of the parish and school.
  • Work with the Diocesan Accounting Service (DAS) on all financial matters for the parish and school.
  • Process and submit invoices to the DAS accountant with proper accounting codes. Invoices are submitted on Mondays.
  • Work with vendors on purchases, invoices, and other matters.
  • Make sure that all vendors have a W-9 on file.
  • Print Online Giving report each Monday. Code report to send to DAS with deposits.
  • Keep record of parishioner tithing for end of year tax documents.
  • Make copies of bank receipts and receipts from deposits from the parish and school. These will be sent to DAS on Tuesdays.
  • Submit for ACH tithe from bank monthly.
  • Print checks using QuickBooks when they are ready to be printed.
  • File all financial and administrative records.
  • Print reports as requested by pastor.
  • Work with facility users, insurance company, and parish secretary for use of facilities and special events.
  • Submit for and file insurance for facility use.
  • Fill out and file Facility Use Agreements between parish and facility users.
  • Serve as the contact person between the parish/school and Diocesan Human Resources Office.
  • Works with the parish and school staff to provide an overall productive, positive, and healthy environment.
  • Other duties as specified by the pastor.

Qualifications

Minimum Qualifications:

  • High School Diploma or equivalent; higher level degree preferred
  • Knowledge of necessary computer programs, including QuickBooks, Windows, Microsoft Office Programs (Word, Excel, etc.)
  • Strong organizational skills.
  • Strong communication skills
  • Willingness to learn.

Additional Requirements:

  • Submit to an employment and criminal background check and drug screening.
  • Certified in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources.
  • Position requires adherence to diocesan policies and procedures.
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