FACILITIES COORDINATOR

Position Summary:   Facilities Coordinator is responsible for coordinating and supporting office operations and facilities, including building repairs, vendors, supplies, internal staff moves, facility improvements, custodial/maintenance services in addition to supporting staff with meeting room A/V equipment questions/troubleshooting. 

Essential Duties and Responsibilities:  

• Handles routine requests, including facilities requests from staff.  Coordinates with building vendors/contractors including janitorial, electrical, HVAC, etc. (i.e., building temperature, lighting, equipment failures).   
• Coordinates and schedules all building repairs and routine maintenance, including HVAC, lighting, electrical, plumbing, landscaping, office furniture repairs, etc. with the appropriate vendor/subcontractor.  Communicates with landlord as needed.
• Coordinates office cleaning crew, and cleaning supplies.  
• Fulfills employee relocations requests including light furniture, monitors and docking stations.
• Well-versed and familiar with ALL office equipment including large format printer.
• Maintains and trains new staff on phone system including desktop phone programming and conference calling, including current switchboard names and extensions, updating phone lists.  
• Serves as a resource for A/V in office meeting spaces, providing support to users and being the first point of contact for error reporting. 
• Engages and coordinates with other support teams to assist with more complex matters.
• Coordinates and communicates office/facilities changes and disruptions during office renovations, including weekly communications to the contractor and firm wide updates on construction progress, meeting room and parking/lot disruptions, anticipated noise, or other items that will disrupt the staff or our workflows within the office. 
• Primary responsible party for handling intrusion alarm notifications (texts) and follow-up responses 24/7, coordinating with alarm vendor on updates, repairs, or modifications related to office renovations.
• Orients new employees on facilities rules/processes.

Education/Experience/Qualifications:  

• 5+ years office/facilities experience or equivalent
• High School degree or equivalent
• Experience managing facilities, internal office operations and day-to-day functions is necessary, with the ability to lift 50 to 100 lbs. 
• Effective communication skills, exceptional interpersonal and relationship-building skills, and strong decision-making abilities.  
• Strong organizational skills and ability to negotiate maintenance & equipment vendor contracts.
• Working knowledge of PC technology and proficiency with MS Office required, can learn and master basic technologies including complex AV equipment controls (training provided)
• Experience in architecture/engineering/construction industry preferred. 
• Certificate in Facilities or Property Management preferred.

Here at OZ, we are a culture of fearless creators who are constantly seeking ways to push the boundaries of exceptional design. Community stewardship is a cornerstone of our company values, and we are committed to several community service programs through OZ Gives. We offer a variety of health and wellness resources and activities, as well as regular employee events, to build rapport and socialize with each other outside of our important project work

Our hybrid work environment allows for flexibility in our staff’s schedules, and we encourage in-office presence to accelerate and promote hands-on mentoring and team building. One of the perks of working in the office is seeing all the friendly pups who accompany their humans - we are a dog-friendly environment. Our competitive, benefits package includes for medical, dental, wellness, and vision plans to allow our employees to choose what is best for them and their families. in addition OZ offers LTD, Life Insurance, 401K, and PTO. Pay Range: $23.00-$25.00/hr depending on knowledge, skills, and experience.