Payroll and Accounts Payable Specialist

We are seeking a reliable, invested, and passionate individual who has the ability to manage two main functions for our growing Accounting / Finance Department. This proven professional will oversee the payroll and accounts payable processes. The ideal candidate will pay strict attention to detail and have a passion for doing things the right way. This position will report directly to the Controller.

Responsibilities

• Own and direct payroll procedures, ensuring compliance with laws and tax obligations for multiple states, and maintaining accurate payroll records.

• Responsible for processing payroll on a bi-weekly basis, generating payroll reports, preparing general journal entries, reconciling tax reports, setting up tax accounts in multiple states, and attending to payroll inquiries.

• Calculate the correct amount of pay incorporating overtime, deductions, bonuses, etc. with assistance of a computer system.

• Maintain employee confidence and protect payroll operations by keeping employee and payroll information confidential.

• Obtain approval from management for payments when needed.

• Prepare and execute pay orders through an electronic system or distribute paychecks.

• Administer statements of payment to personnel either electronically or on paper

• Process taxes and payment of employee benefits

• Keep track of hourly rates, wages, compensation benefit rates, new hire information etc.

• On a weekly basis, download timesheet data (hours, project number, etc.) for each employee from the company’s project management software and upload to company’s accounting system ensuring completeness a

• Analyzes and processes accounts payable in a timely manner.  Process and record such items as invoices, vouchers, expense reports, check requests, etc., with applicable codes conforming to standard procedures to ensure proper entry into the accounting system.  

• Handles all vendor correspondence via phone or email. Investigates and resolves problems associated with processing of invoices.  

• Prepares check requests, wire transfers, and ACH transactions.  Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Controller. 

• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. 

• Files, maintains, and distributes accounting documents, records and reports. 

• Files Forms 1099, W-2 and other forms required by federal, state and local government agencies. 

• Assist with monitoring and reporting for the Procurement Card program. 

• Performs other duties as required to support the Accounting / Finance Department.

• Proven experience as payroll specialist or payroll manager for multiple states or locations

• Solid understanding of accounting fundamentals and payroll best practices

• Very good knowledge of legislation and regulations of the field

• Proficient in MS Office; knowledge of Paycom a plus

• Trustworthy with attention to confidentiality

• Ability to follow up with people and situations. 

• Strong attention to detail and organizational skills

• Excellent communication skills

• Open to change and willing to learn new skills. 

• Ability to follow up on pending issues. 

• Ability to meet deadlines

• High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus