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Payroll and Accounts Payable Specialist

Job Details


We are seeking a reliable, invested, and passionate individual who has the ability to manage two main functions for our growing Accounting / Finance Department. This proven professional will oversee the payroll and accounts payable processes. The ideal candidate will pay strict attention to detail and have a passion for doing things the right way. This position will report directly to the Controller.



  • Own and direct payroll procedures, ensuring compliance with laws and tax obligations for multiple states, and maintaining accurate payroll records.

  • Responsible for processing payroll on a bi-weekly basis, generating payroll reports, preparing general journal entries, reconciling tax reports, setting up tax accounts in multiple states, and attending to payroll inquiries.

  • Calculate the correct amount of pay incorporating overtime, deductions, bonuses, etc. with assistance of a computer system.

  • Maintain employee confidence and protect payroll operations by keeping employee and payroll information confidential.

  • Obtain approval from management for payments when needed.

  • Prepare and execute pay orders through an electronic system or distribute paychecks.

  • Administer statements of payment to personnel either electronically or on paper

  • Process taxes and payment of employee benefits

  • Keep track of hourly rates, wages, compensation benefit rates, new hire information etc.

  • On a weekly basis, download timesheet data (hours, project number, etc.) for each employee from the company’s project management software and upload to company’s accounting system ensuring completeness a

  • Analyzes and processes accounts payable in a timely manner.  Process and record such items as invoices, vouchers, expense reports, check requests, etc., with applicable codes conforming to standard procedures to ensure proper entry into the accounting system.  

  • Handles all vendor correspondence via phone or email. Investigates and resolves problems associated with processing of invoices.  

  • Prepares check requests, wire transfers, and ACH transactions.  Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Controller. 

  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. 

  • Files, maintains, and distributes accounting documents, records and reports. 

  • Files Forms 1099, W-2 and other forms required by federal, state and local government agencies. 

  • Assist with monitoring and reporting for the Procurement Card program. 

  • Performs other duties as required to support the Accounting / Finance Department.


  • Proven experience as payroll specialist or payroll manager for multiple states or locations

  • Solid understanding of accounting fundamentals and payroll best practices

  • Very good knowledge of legislation and regulations of the field

  • Proficient in MS Office; knowledge of Paycom a plus

  • Trustworthy with attention to confidentiality

  • Ability to follow up with people and situations. 

  • Strong attention to detail and organizational skills

  • Excellent communication skills

  • Open to change and willing to learn new skills. 

  • Ability to follow up on pending issues. 

  • Ability to meet deadlines

  • High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus