Position Summary: This position is responsible for assisting in the overall operation of the school setting while ensuring the efficient functioning of the office.
Education and Experience:
- Education equivalent to an AA/AS or 60 college credit hours in a human service or business program and 2 years experience in a secretarial or administrative assistant capacity.
- Experience in the role of a school office secretary and experience working with young adolescents preferred. Equivalent combination of education and experience can be accepted.
- Bi-Lingual Preferred.
- Experience with Power School Preferred.
Duties and Responsibilities:
- Will assist in screening all students and staff in accordance with the school Standard Operating Processes for COVID.
- Answers phone calls, redirects calls, greets parents, students, and visitors, ensuring that they receive appropriate information and directions guiding them within the school.
- Effectively handles and responds to all staff and public requests and directs information requests as appropriate.
- Attends to ill/injured children and supervises them until parents can pick them up.
- Maintains certification in First Aid/CPR as needed.
- Maintains and complies with knowledge of school policies and procedures.
- Establishes a daily attendance list of students and makes attendances call to families.
- Assist with meeting activities by preparing meeting materials and handouts and attending meetings.
- Creates and maintains data system to contain project data.
- Maintains inventory of office supplies for the school.
- Orders office supplies when needed.
- Be able to comply with all policies, standards, and procedures.
- Distributes deliveries by courier/mail carriers/deliveries.
- Organizes and maintains worksite and all public areas.
- Assists with organization of worksite, copy room, file room, and all public areas of the building, and updates the calendars.
- Performs related duties as assigned.
Skills and Abilities:
- Working knowledge of modern office practices, procedures, and equipment.
- Must be able to adhere to strict confidentially.
- Must be able to communicate and maintain working relationships with people of different social, cultural, and educational backgrounds.
- Must be able to use the following equipment: personal computer, including spreadsheet, word processing; telephone; and copy/fax machine.
- Ability to be courteous and helpful to the public both on the telephone and in person.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence, prepare required records and reports.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to be a team player.
- Once trained, possess the ability to complete projects independently.
- Ability to perform recurring tasks while maintaining a standard of excellence at all times.
- Excellent overall computers skills including Microsoft Office, databases, spreadsheets, and accounting systems.
- Ability to obtain a valid Arizona Driver License.
- Ability to obtain a valid Fingerprint Clearance Card.
- Ability to obtain a valid CPR and First Aid Card.
- Hourly DOQ
PPP requires employees to be vaccinated as a condition of employment, subject to accommodation.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met, or are encountered, by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. The noise level in the work environment is usually moderate. The employee is occasionally required to independently drive a motor vehicle within the region and state. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.