ACCOUNTS RECEIVABLE SPECIALIST
Job Details
Smalley LZ - Lake Zurich, IL
Description

About us

Smalley Steel Ring Company is the market leader in the industrial retaining ring and wave/compression spring manufacturing business. Our ingenuity, dedicated associates, engineering expertise, and technical ability are driving our success, holding over 50 years of manufacturing experience supplying the aerospace, automotive, and other industrial markets. We take pride in ourselves, the quality of our innovative products, our focus on continuous improvement, and the service of excellence that we provide to our loyal customers.

Smalley is committed to a diverse and inclusive culture where everyone feels they belong and all voices are heard. We believe in our associates and the unique perspectives they bring to every challenge, which is why we will empower you to push the boundaries of what is possible. We aim to continuously build upon a culture of innovation, diversity and inclusion with a continued focus on the human in human capital.

What is in it for you?

From Bags Tournaments to Spirit Days to an Annual Walk for Cancer Awareness, we believe in fostering a fun, collaborative, and diverse work environment that supports one another and our communities.

Smalley Values

Teamwork, Integrity, Trust, Respect, Accountability, Empathy, Commitment, Humility, Communication and Quality.

Job Summary

We have an opening for an Accounts Receivable Specialist to join our Finance team! The AR Specialist will be responsible for processing daily customer invoicing, posting cash receipts from customer payments (check, wires, and ACHs) and administering past due invoice collections and discrepancy resolution.

Responsibilities

  • Contacts customers to resolve discrepancies and late payments
  • Receives bank reports of customer check payments and applies to appropriate customer accounts
  • Receives ACH or wire detail from bank and applies payments to appropriate customer accounts
  • Works with bank to correct any errors in detail on wires/ ACHs or lockbox payments received
  • Analyzes customer accounts for credit worthiness before order entry or new account set-up
  • Evaluates credit applications for new customers
  • Provides customized monthly statements to customers
  • Calls customers regarding past due accounts
  • Works with customer to resolve billing issues/ credit issues or returned goods or short shipment credits
  • Handles customer calls/emails or correspondence regarding payment, billing issues, etc.
  • Posts daily records invoicing, cash received, and adjustments to the general ledger
  • Processes credit card payments via an online portal to ensure PCI compliance
  • Provides credit references for our customers to outside companies
  • Works with various customer portals to check payment status and backup for web invoicing
  • Provides W-9 forms per customer request
  • Sends requests to customers for sales tax exemption certificates
  • Mails, faxes, or emails duplicate invoices as needed
  • Invoices customers by verifying prices and adding any additional charges and comments
  • Separates and files all closed and open orders
  • Proposes processes improvements for invoicing and cash application
Qualifications

Requirements:

  • Associates Degree in Accounting or related field preferred
  • Excellent customer service, written & verbal communication skills
  • Attention to details and strong organizational skills
  • Ability to prioritize and multi-task in a fast-paced environment
  • Ability to handle confidential information in a discreet manner
  • Computer skills including: Microsoft Office, and ERP (Infor CSI a plus)
  • Must be authorized to work in the US on a permanent basis

What we offer

Smalley offers a competitive compensation and benefits package, including 401(k) savings plan with company match; profit sharing, health, dental, vision. Company paid life insurance, STD and LTD; supplemental life insurance, tuition reimbursement, paid time off, and 10 company paid holidays.

EEO/Affirmative Action

Smalley is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.

To learn more about our company, please visit our website at: www.smalley.com/careers

LinkedIn: https://www.linkedin.com/company/smalley-steel-ring-co

Facebook: www.facebook.com/smalleysteelring

Twitter: twitter.com/ringsandsprings

*Should you need further assistance to apply to any of our job postings or have any general questions, please contact us at 847-719-5900.

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