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Development Officer for the Comprehensive Campaign

Job Details

1st Shift - West Palm Beach, FL
Full Time

Description

Position Title:Development Officer for the Comprehensive Campaign
Reports to:Chief Development and External Affairs Officer (CDEAO)
Department:Development

Job Purpose:
This full-time exempt position provides administrative support for the Development Department during the Comprehensive Campaign, a fundraising campaign dedicated to both capital and endowment goals. The position will be reporting to the Chief Development and External Affairs Officer (CDEAO) and working closely with the Director’s Office.

Essential Duties and Responsibilities:
The Development Officer for the Comprehensive Campaign will proactively coordinate and prepare materials required to support the scheduled programs and functions of the Comprehensive Campaign, as integrated into the Development Departmentincluding but not limited to prospect tracking and moves management, proposals and gift agreements, donor research and communications, collateral, and gift processing.

  • Support the Chief Development and External Affairs Officer (CDEAO) and Director + CEO in the silent phase campaign activity and strategy which includes, though is not limited to, researching and tracking prospect stewardship and solicitations; preparing individual proposals and gift agreement follow up; coordination and communication with individual donors and their teams to finalize commitments; assisting campaign committee members and other Museum leadership supporting the campaign; and other special projects as needed.
  • Support CDEAO and work independently in communication and outreach to donors, advisors, legal teams, and other key influencers in silent phase activity.
  • Responsible for preparation of proposals, drafting of gift agreements and the acknowledgement of all incoming pledge payments, in coordination with the Individual Giving + Stewardship team.
  • Responsible for leading prospecting efforts for the campaign including but not limited to prospect pipeline management, securing and scheduling solicitation meetings, and maintaining donor records and campaign tracking system in Altru; responsible for weekly moves management reporting to Development, Finance, and Director’s Office.
  • Collaborate with Development teams (Individual Giving, Institutional Giving, and Donor Engagement) on weekly tracking and reporting to ensure all campaign strategies are aligned with our annual operating efforts.
  • Manage the Campaign budget with CDEAO.
  • Support Campaign Committee activity by preparing materials for meetings, following up with individual Trustees in all stewardship action items, and preparing regular reports + presentations for Executive and Board Committees.
  • Provide support to the Director + CEO and CDEAO in building relationships with individuals, key staff at foundations, corporations, and government agencies both current donors and prospects for the Comprehensive Campaign.
  • Participate in the coordination of events for individuals, corporate and foundation donors for the campaign.
  • This position will require monitoring email in evenings and over the weekend should urgent items arise, and the occasional evening and weekend hours for events.
  • Perform all duties with a high level of tact, confidentiality, professionalism, trust, and efficiency.
  • Utilize Microsoft Office, including Word, Excel, PowerPoint, Teams, and Microsoft Outlook and Altru daily
  • Maintain professional communications with colleagues, Trustees & donors, and their offices.
  • Assist with print materials and mailings as needed, ensuring conformity to Museum branding guidelines.
  • Manage supplies: stock, inventory, and organize the storage of items.
  • General administrative tasks, including answering phones, managing RSVP lists and email accounts, and other items as needed.
  • Participate in evening and week-end fundraising activities with Development staff.
  • Other reasonable duties as requested.

Physical Requirements:

  • Ability to walk/stand for prolonged periods during events, and ability to lift and/or move 15 pounds with or without reasonable accommodation.
  • Prolonged periods of sitting at desk and working on a PC.
  • Finger dexterity to pick up paper and use computer keyboard.
  • Close visual acuity to perform an activity such as: preparing and analyzing data and figures, transcribing; viewing a computer terminal; extensive reading.
  • Ability to hear in normal tones including telephone and face-to-face conversation.

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Qualifications

Qualifications:

  • BA/ BS required.
  • At least four years of experience in a related role preferred.
  • Experience working directly with clients and/or donors on business contracts or legal matters preferred.
  • Experience in Development/Advancement in a Museum or cultural institution experience preferred, but not required.
  • Excellent written, verbal, and communication skills.
  • Proficient in Microsoft Office applications, including database management (Altru proficiency a plus).
  • Ability to convey a positive and professional image, especially in high-pressure situations, with Museum staff, vendors, guests, and high-level donors.
  • Self-starter with the ability to prioritize, multi-task, and excel in a fast-paced environment.
  • Must be able to adhere to deadlines, manage multiple projects and handle confidential information appropriately.
  • Good decision-making and problem-solving skills.
  • Demonstrate the highest level of personal and ethical standards.
  • Attention to detail and accuracy in performance.
  • Ability to meet and impose deadlines, working with minimal supervision.
  • Ability and willingness to work extended hours, including nights and weekends as needed.
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