Accounting Specialist
Job Details
Participate Learning - Chapel Hill, NC
Accounting Specialist

Who We Are

Participate Learning is a B Corporation located in Chapel Hill, NC, that partners with K-12 schools and districts to provide cultural exchange teachers, global education support services, and language immersion programs in Spanish and Mandarin. We offer purpose-driven work in a collaborative environment, a flexible and open culture, and encourage employees to pursue their professional and personal passions. As part of our B Corp commitment, one of the essential measures of the success of our business is the positive impact we make on our employees. Our work inspires everyone to be change agents, bringing more empathy and connection to the world.


Love What You Do and Why You Do It! 

Participate Learning uses business as a force for good to connect teachers and students through global education programs. We are currently recruiting candidates searching for inspiring, fulfilling work who want to join us on our mission to unite our world through global education.


Who You Are

We are looking for an organized, detail-oriented full-time accounting specialist. The accounting specialist will analyze information, maintain complete and accurate records, and assist with routine accounting duties. You should also be a skilled researcher and possess strong communication and computer skills.                          To succeed as an accounting specialist, you should be committed to providing efficient, reliable support to accounting department members, other departments, and external parties. You should be trustworthy, thorough, and courteous with excellent time management skills.

Position Summary

The Accounting Specialist reports to the Controller and has the responsibility of supporting the effective and efficient running of all financial accounting processes, resources, systems, and reporting. The position also assists in payroll processing and reporting. 


Essential Functions

  • Review and post journal entries, review expenses to ensure they are correctly entered, and oversee the effective and efficient monthly close process for all subsidiaries within the set timeline.

  • Support accounting functions (including Accounts Payable, Accounts Receivable, and General Ledger), through training, review, and provide analysis as required.

  • Assist with year-end audit and tax activities.

  • Ensure accurate payroll time imports by following up with staff regarding timely submission of weekly timesheets, processing outstanding time-off requests and importing monthly reimbursement information.

  • Research accounting issues for proper recording and GAAP reporting.

  • Ensure accurate and timely filing of statutory records-1099, Property Tax, etc.

  • Administer corporate travel and expense system (Concur) and policy. Train new employees to use Concur for expense reporting and professional development requests and maintain records of out-of-pocket expenses to be added to payroll monthly.

  • Oversee Fixed Asset accounting (BNA), ensuring the proper accounting for additions, disposals, and depreciation. 

  • Assist in cash forecasts, revenue estimates, and expenditure projections for planning and budgetary purposes using Adaptive Planning software to support budgetary and program staff.

  • Document, update and establish policies and procedures for the accounting department and monitor adherence to established procedures.

  • Monitor efficient and effective internal controls and ensure their proper execution to protect Company assets for all locations.

  • Understand and efficiently use SalesForce to obtain, enter and report information.

  • Verify source documents for accuracy, completeness, authorization, and coding, as well as proper application of fees, refunds, collections, and discounts to verify general ledger balances, reconcile subsystems to the general ledger, and identify accounting system problems or weaknesses.

  • Produce and distribute formatted yearly Budget Analysis for school districts to help generate program revenue.

  • Understand and efficiently use Tax Navigator to determine residency status of incoming teachers and to pull tax documents for annual orientations. During their J-1 teacher orientation, provide the teachers with information on Tax and Benefits in the U.S.

  • Facilitate the creation of teacher bank accounts.

  • Other duties deemed necessary by the Controller and CFO.


Key Competencies

  • Knowledge and demonstrated skills in MS Word, Excel, and accounting systems, fixed asset systems, Travel & Entertainment systems, banking interfaces).

  • Accounting knowledge (GAAP).

  • Strong organizational and analytical skills and ability to manage multiple priorities.

  • Demonstrated ability in handling confidential financial matters.

  • Excellent verbal, written communication and human relations skills.

  • Proven team player, with initiative/innovative and follow-through capabilities.

  • Must be detail-oriented and a self-starter.


Education and Experience Requirements

  • BS Degree in Business or Accounting.

  • 1-2 years of Accounting Experience in a business environment.

  • Experience in Netsuite (Oracle) preferred.


Key Measures

  • Month close process

  • Financial reporting

  • Transaction processing productivity



  • Due to the nature of our work with teachers and schools, COVID-19 vaccine/booster is a requirement for new hires, however, the company will consider accommodations for disability and religious reasons