Creative Arts Executive Assistant
Job Details
Cherry Hills Community Church - Highlands Ranch, CO
Part Time
$18.00 - $27.00 Hourly


The Executive Assistant ensures the Worship and Creative Arts Pastor functions as effectively and efficiently as possible and manages all administrative projects and responsibilities to completion in timely, thorough manner.


Complete All Administrative Projects with Excellence and Efficiency 


Ensure Accurate, Timely Response to Communication Requests (Phone or Email) 

  • Manage email, voicemail, and communication requests in a timely, thorough manner (on behalf of the Worship and Creative Arts Pastor)
  • Build trust by maintaining confidence of information 
  • Respond to all communication with professionalism, sensitivity, discretion, and a service-orientation


Warmly Welcome and Serve Staff and Guests 


Schedule and Coordinate Meetings 

  • Reserve space and coordinate logistics in eSpace
  • Send communication and make necessary arrangements for meetings 

(prepare/distribute agendas, arrange for food, supplies, etc.) 


Provide Administrative Assistance

  • Ensure Worship and Creative Arts Pastor’s calendars are updated, accurate, and slotted with the appropriate time needed to perform the most critical tasks
  • Submit expense reimbursement requests with receipts 
  • Ensure department budgets stay below trend for year with timely and accurate reporting
  • Perform errands as needed


Serve as a liason between the church and Guest Speakers

  • Research, schedule and arrange necessary logistical details for Guest Speaker participation
  • Manage and negotiate contracts for Guest Speakers


Assist and Lead in the Planning and Execution of Department Special Events as Requested

  • Meet with the ministry team to understand the goal and requirements of the event
  • Participate in communication planning, physical set-up, volunteer coordination, take-down, and other responsibilities associated with the event


Assist with Music and Arts Research 


Lyrics and Copyright Administration


Perform Other Duties and Tasks as Assigned


Model Servant Leadership and Exhibit a Helpful, Joyful Attitude


Demonstrate a Commitment to Growth 

  • Receive and apply training and development from the Worship & Creative Arts Pastor
  • Attend department and All-Staff meetings


  • Software skills with the following programs: Planning Center Online, Excel, Smartsheet and Evernote