Creative Arts Executive Assistant
Job Details
Cherry Hills Community Church - Highlands Ranch, CO
Part Time
$18.00 - $27.00 Hourly
Description

EXECUTIVE ASSISTANT ROLE DESCRIPTION 

The Executive Assistant ensures the Worship and Creative Arts Pastor functions as effectively and efficiently as possible and manages all administrative projects and responsibilities to completion in timely, thorough manner.

RESPONSIBILITIES 

Complete All Administrative Projects with Excellence and Efficiency 

 

Ensure Accurate, Timely Response to Communication Requests (Phone or Email) 

  • Manage email, voicemail, and communication requests in a timely, thorough manner (on behalf of the Worship and Creative Arts Pastor)
  • Build trust by maintaining confidence of information 
  • Respond to all communication with professionalism, sensitivity, discretion, and a service-orientation

 

Warmly Welcome and Serve Staff and Guests 

 

Schedule and Coordinate Meetings 

  • Reserve space and coordinate logistics in eSpace
  • Send communication and make necessary arrangements for meetings 

(prepare/distribute agendas, arrange for food, supplies, etc.) 

 

Provide Administrative Assistance

  • Ensure Worship and Creative Arts Pastor’s calendars are updated, accurate, and slotted with the appropriate time needed to perform the most critical tasks
  • Submit expense reimbursement requests with receipts 
  • Ensure department budgets stay below trend for year with timely and accurate reporting
  • Perform errands as needed

 

Serve as a liason between the church and Guest Speakers

  • Research, schedule and arrange necessary logistical details for Guest Speaker participation
  • Manage and negotiate contracts for Guest Speakers

 

Assist and Lead in the Planning and Execution of Department Special Events as Requested

  • Meet with the ministry team to understand the goal and requirements of the event
  • Participate in communication planning, physical set-up, volunteer coordination, take-down, and other responsibilities associated with the event

 

Assist with Music and Arts Research 

 

Lyrics and Copyright Administration

 

Perform Other Duties and Tasks as Assigned

 

Model Servant Leadership and Exhibit a Helpful, Joyful Attitude

 

Demonstrate a Commitment to Growth 

  • Receive and apply training and development from the Worship & Creative Arts Pastor
  • Attend department and All-Staff meetings
Requirements

REQUIREMENTS 

  • Software skills with the following programs: Planning Center Online, Excel, Smartsheet and Evernote
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