Advancement Associate

Job Details

Job Location

University Park - 3031 - Los Angeles, CA

Salary Range

$60,000.00 - $70,000.00

The Advancement Associate is integral to raising funds for Wellnest and growing its base of supporters.

This position is responsible for driving specific fundraising outcomes, departmental administration, database management, external affairs activities including special events, and community engagement. The Advancement Associate is responsible for the development, implementation and management of volunteer programs, in-kind donations, and additional advancement activities as needed.

ESSENTIAL FUNCTIONS:

EVENTS & FUNDRAISING:

Manage, execute and drive annual fundraising events, campaigns, and appeals.
Work closely with the Advancement Team to secure corporate and community sponsorships.
Manage event RSVP list with great attention detail, input accuracy as it relates to donor information.
Coordinate logistics related to event planning, implementation, follow-up, and acknowledgement.
Oversee tasks associated with community engagement opportunities, campaigns and events.
Build and maintain relationships with vendors, including scopes of work, bidding, negotiations, follow-through, and payment.

DATABASE MANAGEMENT:

Mangage fundraising performance reports from donor database.
Manage prospect pipelines, lists and reporting for Advancement and other purposes.
Lead efforts to uphold data integrity, accuracy and consistency.
Responsible for gift processing and acknowledgement production.
Inputs donations, pledges and gifts-in-kind in constituent relationship management (CRM) system.

ADMINISTRATIVE:

Ensure timely and appropriate tracking, reporting and recognition of in-kind donations.

Produce mailing labels as needed for mailings.
Generat reports as needed for board meetings, donor tracking, etc.
Manage mailings from creating list, printing, and stuffing while meeting mail date deadlines.
Assist the VP of Advancement & External Affairs with donor cultivation and stewardship activities.
Supports all Advancement Department activities and donor relation programs including the annual fund, fundraising events, and legacy gifts.

QUALIFICATIONS:

Education and Experience:

Undergraduate degree from an accredited college or university with a degree in business, communications, public policy, or a related field. Graduate degree preferred.
2 to 5 years of direct and relevant work experience, preferably in a not for profit organization. Proven success in coordinating large-scale community events.

Certificates, Licenses and Registrations:

Must possess and maintain a valid CA driver’s license and insurable driving record.

Knowledge, Skills and Abilities:

A strong commitment to advancing Wellnest’s mission.
Bilingual (Spanish) skills are preferred.
Exemplify superior organizational skills and an ability to effectively manage multiple priorities simultaneously.
Ability to work independently and exercise sound judgment and discretion
Ability to maintain a high level of ethical and professional standards in accordance with agency and community policy
Excellent communication skills with an ability to speak with tact, clearly and persuasively.
Demonstrate an ability to manage difficult or emotional client situations.
Strong interpersonal skills and ability to build and cultivate relationships to work effectively with a variety of stakeholders.
Skilled in engaging and working with diverse individuals and groups to accomplish established goals.

WORKING CONDITIONS:

Employee regularly works out in the field and in an office environment. Employee may be required to work flexible, evening and/or weekend hours for time-sensitive projects.

REASONING ABILITY:

Ability to effectively present information and respond to questions.
Ability to read, analyze and interpret manual and office documents.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Ability to define problems, gather, transcribe and post data, analyze, synthesize and classify information, and draw valid conclusions.
Ability to work independently and with others - including other employees, clients and members of the public - in face-to-face and telephonic contexts.
Ability to multi-task, establish priorities and manage time, meet deadlines and perform duties under time constraints.
Ability to be flexible and adapt to changing work demands.
Maintain a high level of concentration and attention to detail for extended periods of time.
Maintain a high level of ethical and professional standards in accordance with agency policy.

PHYSICAL DEMANDS:

Ability to talk or hear in order to give and receive information and instructions.
Ability to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls
Ability to reach with hands and arms.
Ability to use computer keyboard up to 75% of the day.
Visual acuity, ability to adjust focus and peripheral vision for work on a laptop or other computer equipment.
Lift and/or move up to 50 pounds.
Able to use telephone, office copier, calculator, fax machine, computer printer and scanner, or other equipment as required.

This description is only intended to illustrate the duties, responsibilities and requirements for it. It is not intended, nor should it be interpreted to describe each and every duty the employee may be required to perform.

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CANDIDATE PRIVACY NOTICE

The purpose of this Candidate Privacy Notice (“Notice”) is to inform individuals who inquire about and/or apply for employment with Wellnest (“the Company” or “we” or “us”) of the categories of personal information we collect from candidates and the purposes for which we use such personal information. This notice is intended to comply with all applicable laws, such as the California Consumer Privacy Act. If any provision below conflicts with a legal requirement, then the Company will comply with the applicable law.

Collection and Use of Candidate Personal Information

Wellnest collects, uses, and discloses Personal Information about job candidates for business purposes only and consistent with applicable laws. Where Wellnest discloses Personal Information to third parties, it does so for the same business purposes described below and, where appropriate, requires that such parties maintain its confidentiality and maintain appropriate systems and processes to ensure its security and protection.

We collect and use the following categories of Personal Information about you to when you inquire about and/or apply for employment at Wellnest

Category of Personal Information	How we use it
Contact information: such as your name, home and work address, personal and work telephone numbers, personal and work email addresses.	We will use this information to open and maintain candidate records and communicate with you for regarding your interest in a job opportunity with us, your application for employment, or updates on your candidacy.
Job-related information and qualifications: such as position applied for, previous job roles, education, awards, qualifications, certificates, licenses, compensation and salary information, and any other information you choose to provide in your resumes and/or applications.	We will use this information to assess your suitability for a position at Wellnest and conflict of interest reporting.
National identification information: such as your country of birth or the country where you are a registered national or citizen, and any visa or other right to work.	We will use this information to determine your eligibility to work and fulfill our obligations to relevant government authorities.
Travel-related records: frequent flyer numbers, itineraries, flight, train, rental car, car service, hotel or other similar information.	We will use this information to arrange or reimburse travel where you require travel to interview with us or in connection with your candidacy for employment, contact you during travel, as necessary with travel service providers, or in an emergency situation.
Results of background checks and screening: such as education verification and criminal records and driving license checks.	We will use this to determine your suitability for certain job roles (to the extent permitted or required by law).
References: such as opinions and comments of any previous employers.	We will use this to determine your suitability for certain job roles.
Equal opportunities monitoring information: such as your ethnicity, religion and sexual orientation.	We will use this to conduct equal opportunity and diversity monitoring where permitted or required by law.

Additional Purposes for Using Personal Information

In addition to the uses set forth above, Wellnest may use and share the categories of Personal Information identified:

To comply with applicable legal and regulatory requests and obligations (including investigations).
To establish or defend legal claims and allegations.
For security or the prevention, detection, or investigation of fraud, suspected or actual illegal activity, or other misconduct.
To seek advice from lawyers, auditors and other professional advisers.

Questions

If you have any questions about this Notice, or to request this Notice in another format, please contact 323-373-2400.

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