Artistic Planning Coordinator
Job Details
Houston Ballet - Headquarters - Houston, TX

Come work with us at Houston Ballet!  Picture yourself at an amazing organization committed to inspire a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography, and superb educational programs. At Houston Ballet, you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement. 

 

Visit www.houstonballet.org to learn more.

 

Summary:

Working closely with the Artistic Director, General Manager, Artistic Staff, and Visiting Artists, the Artistic Planning Coordinator provides high-level administrative and logistical support for all Artistic Department and Company dancer activities. The Artistic Planning Coordinator is responsible for Company related scheduling, ballet casting documents, and class/rehearsal/studio matters. In addition to adaptability and attention to detail, this position requires someone who is adept at building and adjusting complex ballet schedules, and is well-organized, self-starting, and decisive.  Note the work requirements are primarily Tuesday – Saturday, from 9:00 am-6:00 pm,  but will include additional evening and weekend hours depending upon the week’s activities (rehearsals, performances, etc).

 

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

  • Create and manage the daily schedule for 60+ dancers, adhering to the dancers’ union contract (AGMA) rules in a deadline driven atmosphere. The schedule includes class, rehearsals, performances, fittings, interviews/talks, meetings, stage calls, and/or other activities for the Company dancers and Artistic Staff.

  • Work closely with the Artistic Director, Artistic Staff, and Visiting Artists to analyze rehearsal needs for each ballet and develop efficient rehearsal plans to prepare for the season’s performance programs and tours.

  • Act as the Artistic Department liaison with multiple departments (including production, wardrobe, development, music, academy, marketing, and public relations) to coordinate general artistic, studio, and rehearsal needs.

  • Generate and disseminate casting documents to dancers and applicable departments, adhering to the union deadlines, making amendments as necessary on a continuous basis.

  • Keep detailed records of ballet-specific information and develop reference information for future staging and archival purposes.

  • Track Artistic and Company dancer related data, as assigned by the General Manager.

  • Coordinate with the Marketing Department to create and proof the performance casting inserts.

  • Attend technical and dress rehearsals to take notes for the Artistic Director, Artistic Staff, and Visiting Artists.

 

Qualifications:

Minimum Requirements:

  • Bachelor’s Degree or equivalent experience.

  • 3 to 4 years administrative experience, preferably with a performing arts organization.

  • Knowledge and previous experience in ballet/dance essential.

  • Knowledge of AGMA Collective Bargaining Agreements preferred.

  • Exceptional attention to detail.

  • Excellent organization and time management skills.

  • Strong writing, grammar, proof reading, and editing skills.

  • Proven ability to problem-solve and adapt in a fast-paced environment.

Language/ Math/ Reasoning Ability:

  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Computer Skills

  • Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.

 

Work Environment/Expected Hours:

  • In person position.  Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

  • Workdays are primarily Tuesday – Saturday 9am-6pm but will include additional evening and weekend hours depending upon the week’s activities.

 

Inclusion, Diversity, Equity, and Access & EEO Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds. Join us, together we are Houston Ballet.

We are an Equal Opportunity Employer.   We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

Core Values:

Houston Ballets shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

  • EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.

  • ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.

  • DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.

  • COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.

  • PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.

 

 

Houston Ballet Values:
Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. To request a reasonable accommodation to participate in the job application or interview process, please kindly contact the Houston Ballet Director of Human Resources at 713-535-3249.
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