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Exhibit Coordinator

Job Details

Description

G&A is looking for a motivated individual who strives for excellence in exhibit coordination. Our candidate would have experience in museum studies/public history (or related art/cultural experience), a background in writing, an interest in storytelling, and a passion to help our team of designers create world-class exhibits.

 

The primary role of an Exhibit Coordinator is to actively acquire content from clients and consultants and track it to aid the design process. Exhibit Coordinators are attentive to detail, highly organized, and very adept at communicating with clients and G&A teams in a professional manner. Exhibit Coordinators will work collaboratively with the entire G&A integrated team. Some travel may be required.

 

DEVELOP & MAINTAIN GLOBAL DELIVERABLE DOCUMENTS

  • Coordinate receipt, organization, and manage client deliverables and assets for both the physical and media exhibits to G&A

  • Create and maintain artifact and image schedules

  • Create and maintain graphic panel schedule

  • Create and maintain audiovisual and interactive schedule

  • Create and maintain finish schedule

  • Oversee the media matrix and tracking toolkits for the project

  • Coordinate content outlines and exhibit scripts 

  • Copy edit as needed

Qualifications

GENERAL RESPONSIBILITIES

  • Become well-versed in the exhibit, including design and content (specific stories, artifacts, and images)

  • Ensure consistency and accuracy of exhibit and graphic elements between client, consultants, and design team

  • Work directly with exhibit designers and graphic designers to determine placement of exhibit elements as required

  • Monitor contract deliverables related to script, images, and illustrations from client or consultants and notify project manager of status

  • Track iterative feedback and notes on deliverables from clients, scholars, and key stakeholders

  • Attend regular project meetings with design team

  • Update revisions received from client in graphic and artifact schedules

  • Work with design team to number floor plans and elevations

  • Coordinate schedules into package deliverables and assist in reviewing all deliverables for errors and consistency

  • Assist project team with meeting coordination and project deliverable coordination

  • During the Construction Administration (CA) phase, manage all material samples, graphic proofs, and shop drawings (log, distribute, duplicate, and return as needed)

  • Communicate regularly with client regarding project deliverables and deadlines

  • Assist with final internal design package coordination

  • Record meeting notes as required


 

COORDINATION TASKS AS DETERMINED BY PROJECT TEAM

  • Image/music researching and licensing as necessary

  • Coordinate final artwork

  • Research content for exhibits and graphics

  • Assist content and design team to prioritize hierarchy of stories and themes

 

 

DESIRED EDUCATION AND SKILLS

  • Bachelor’s degree in museum studies or in related field

  • 2- 3 years of equivalent relevant experience or equivalent education 

  • Computer Skills: Microsoft Office Suite, Google Suite, Database experience such as with Filemaker Pro, Slack

 

BENEFITS

Competitive Salary, Vacation, Unlimited Sick, Personal Holiday, Volunteer Time Off, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, Medical Plan & Dental Plan, Retirement Plan, Summer Fridays, Sabbaticals and more.

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