I.    POSITION PURPOSE

The purpose of this position is to provide administrative assistance as defined below. This position is supervised by the Regional-Pastoral Assistant for Administration (R-PAA)

II. Essential Duties and Responsibilities:

• Collaborate with the pastoral staff to implement the mission of the parish.
• Assures preparation of the weekly parish bulletin.
  • Maintains the content and graphics for entity websites and their peripheral components (calendar, podcasts, links, Constant Contact, and social media) for St. Leo, Sacred Heart, and the St. Leo Food Connection.
  • Serves as liaison between social media followers and the parish.
  • Designs and produces parish-wide publications and worship aids i.e., Order of service, etc.
  • Produces graphic materials needed for the maintenance of all visual communication outlets.
• Performs secretarial functions for the Priests, PAA, and other staff as delegated.
• Provides broad support and serves as an administrative resource to those needing assistance.
• Maintains the Parish Database including parish registration
• Coordinates and monitors compliance for the Safe Environment Program for the Parish its ministries, and Sacred Heart Parish.
• Gathers, compiles information, and produces the Annual Report.
• Assists in planning, preparation, and presentation at annual parish leadership meeting
• Prepares/reviews financial transactions (accounts payable, accounts receivable, banking) and assures proper documentation.
• Oversees the compilation and tabulation of deposits.
• Prepares financial reports.
• Assists in preparation and administration of operating and capital budgets.
• Maintains office and sacramental supply inventory and reorders as needed
• Assists the PA Administrator with recruiting, employee relations, training, and communication
• Assists with Supervision of volunteer receptionists.
• Assists in organizing and implementing annual fundraising events (Annual Appeal, Parish Stewardship, and capital campaigns).

• Utilizes approved resources to assist with operation of telephone system, on campus computers, network equipment, electronic door access, and other systems.
• Participates in the evaluation of office equipment and technology, supervises the upgrade/ installation of new systems.
• Participate in weekly staff meetings and provide minutes summarizing outcomes and decisions.
• Partakes in the creation of diverse parish campaigns as needed.
• Provides orientation notebooks for Pastoral Council.
• Prints letters, bulk mailings, labels, and any other printed materials needed.
• Produces and mails welcome package to new registrants.
• Key participant in the creation of maintenance plan.
• Supports event coordinator and custodian as required.
• Trains and coordinates new personnel and volunteers as needed for parish administrative projects.
• Other duties and responsibilities as assigned.

II Qualifications

• A Christian rooted in an open-minded spirituality and active membership in the community.
• Commitment to her/his own spiritual growth relying on the gifts from the parish community’s own commitments to Ignatian Spirituality, catholic social teaching, and service to the poor.
• Minimum High School Diploma, Associates or bachelor’s degree preferred.
• Must maintain proficiency in Microsoft Office, the parishioner management system and any other hardware or software required to perform the duties of the position
• Prior in-office administrative support experience preferred
• Archdiocese of Seattle Safe Environment Training and a clear background check required.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.